Tag Archives: meeting space

3 Common Issues of Remote Work

Switching to remote work greatly benefits companies in terms of hiring top talent and keeping their staff happy according to Albizu Garcia in his recent article, How to Transition Your Team to Remote Work.  Nevertheless, eliminating the physical office and allowing employees to work remotely is not an easy undertaking! Here….
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Switching to remote work greatly benefits companies in terms of hiring top talent and keeping their staff happy according to Albizu Garcia in his recent article, How to Transition Your Team to Remote Work.  Nevertheless, eliminating the physical office and allowing employees to work remotely is not an easy undertaking!

Here are some tips for a successful transition to remote work.

  1. Have clear remote work policies.

Remote work policies will depend on the size of your team and needs of your company.  Does your team need to be online during specific office hours or will they be able to set their own schedules?  How will your team track and monitor progress on projects and measure results?  It’s essential to clearly define expectations, share them with everyone on the team, and update them regularly before switching your team to remote work.

  1. Have all the tools in place.

Which tools will your team use to communicate and collaborate effectively?  Which tools will your team use to organize and share documents and data securely? Team collaboration and communication can become muddled and disconnected quickly if you are not prepared; therefore get all the tools ready to support your remote employees before switching to remote work.

  1. Get your managers/leaders prepared.

The transition can become intimidating, so it’s important to train and prepare your team leaders. Make sure they also have the right tools to make the transition successful.

  1. Have a particular meeting space.

Switching to remote work allows your business to reduce/eliminate expenses such as rent and utilities. Nevertheless, you may still need to book a meeting room or rent office space by the hour that provides creative and comfortable space for in-person brainstorming or collaboration sessions with your team or client meeting.

  1. Maintain your company culture.

With the money you save from eliminating an office space, you and your team can travel and meet each other quarterly or annually. Also, there are many ways to maintain a company culture digitally like giving rewards for accomplishments such as cash gifts or gift cards and regular video conferencing to bring your team together.

  1. Trust your team.

Going remote will entail challenges and you can’t control everything all of the time, so it is essential to trust your employees and let them find their own solutions to challenges that transpire when necessary and suggest how to improve things moving forward.

Conclusion

With proper planning and preparation, your business can switch to remote work successfully. If you need workspace solutions for your remote team in Philadelphia, YourOffice Philadelphia offers you a wide choice of office and workspace solutions: small office space Philadelphia, executive suites Philadelphia and meeting space Philadelphia. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

We hope this article has been informative one and we’d love to hear your comments.  You can also see us on Twitter and Facebook!

5 Meeting Blunders You can Easily Fix

A recent article, 8 Meeting Mistakes You Can Easily Avoid by Howie Jones believes that meetings can be a major asset to companies when done appropriately. Effective meeting is where goals are aligned, conflicts and issues are resolved, better decisions are made and team members are being heard and valued…..
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A recent article, 8 Meeting Mistakes You Can Easily Avoid by Howie Jones believes that meetings can be a major asset to companies when done appropriately. Effective meeting is where goals are aligned, conflicts and issues are resolved, better decisions are made and team members are being heard and valued.

Here are 5 meeting blunders you can easily fix  to ensure successful meetings.

  1. No clear purpose of agenda.

It’s a red flag that the meeting in a meeting space is futile and pointless if there‘s no clear purpose of the agenda.  So make sure that you have a clear and concise agenda and try to stick to relevant points with clear calls to action. Remember, the flow of the entire meeting depends on your agenda.

  1. Attendees are not participating.

A meeting is ahuge waste of time and money when attendees are disengaged. So for meetings to be successful, you have to ensure that every participant is actively participating.  Encourage everyone to share their points and opinions and don’t let talkative individuals control the discussion.

  1. Go over the allotted time.

Time is gold, so make sure that you value everyone’s time by strictly following the allotted time.  For instance, if the meeting is supposed to start at 3 pm and end at 4 pm, then it should exactly start and end at specified time—no exceptions. If a discussion is going, hold onto that thought or idea and save for the next meeting. Have a timer or ask your assistant to give you a five-minute warning to make sure that you don’t exceed the allotted time.

  1. No designated facilitator.

The meeting can easily run off track if there is no in charge of it — participants start discussing matters that aren’t relevant instead of sticking to the agenda. To ensure that discussions remain positive and focused, and that follow-up tasks are assigned, designate a facilitator to lead and direct the meeting (rotate the leader for every meeting to keep everyone engaged and provide some variety).

  1. Fail to find the perfect meeting space.

When booking a meeting room, make sure to know what technology you will need, how many people will participate and how long the meeting is to last, otherwise  wrong meeting room can even ruin an important meeting.  Don’t undervalue the importance of functionality and ambiance.

Conclusion

Failure to rectify these meeting blunders will result in fruitless meetings that are obviously a serious waste of time and money. YourOfficeBallantyne has come alongside dozens of business looking for everything from office space Ballantyne to meeting space Ballantyne. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope this article has been informative one and we’d love to hear your comments.  You can also see us on Twitterand Facebook!

4 Tips for Efficient and Productive Staff Meetings

In an article, A Manager’s Guide To Effective Meetings by UWA says that as a manager and leader, maintaining communication with your staff is very vital.  Meetings are a great tool to build company culture by bringing employees together to share their ideas and concerns, and allowing employees to be….
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In an article, A Manager’s Guide To Effective Meetings by UWA says that as a manager and leader, maintaining communication with your staff is very vital.  Meetings are a great tool to build company culture by bringing employees together to share their ideas and concerns, and allowing employees to be heard.

Here are 4 tips for efficient and productive staff meetings to help your business thrive.

  1. Create a timed staff meeting agenda.

Unproductive meetings are a waste of time as they pull employees away from their work. Therefore, as a manager, you need to prepare a timed-staff meeting agenda with a well-defined purpose and objective to ensure that you and your staff get the most out of the meeting within a reasonable time frame.

  1. Discuss and Brainstorm.

Efficient and productive meetings should be kept on a schedule to ensure important matters and concerns  are all tackled and discussed in a timely manner.  Deciding who is responsible for what and setting deadlines should be included in the discussion. Determining action plans and getting employee ideas, perspective and feedback is what makes a meeting efficient and productive.

  1. Limit the attendance.

 “The more the merrier” doesn’t apply to business meetings—inviting too many people can be a waste of time for everyone involved. Instead, limit the number of people to attend the meeting, only the right people should be in the meeting space. Limiting the attendance to the right people in a meeting promotes engagement and communication and reduces frustration.

  1. Find a perfectmeeting space.

Finding a perfect meeting space can be a challenge. When you book a meeting room, make sure to know how many people you will be inviting, how long the meeting is to last, and what technology you will need. All of these affect which meeting room is right for you. A wrong meeting room can even ruin an important meeting–don’t underestimate the importance of functionality and ambiance.

Conclusion

Staff meetings can be a serious drain on your business productivity, and the tips mentioned above will help you conduct efficient meetings to meet company goals and objectives. YourOffice Philadelphia offers you a wide choice of office and workspace solutions: small office space Philadelphia, executive suites Philadelphia and meeting space Philadelphia. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

We hope this article has been informative one and we’d love to hear your comments.  You can also see us on Twitter and Facebook!

5 Low-Budget Tips to Boost Your Sales

A recent article, Increase Your Sales With These 5 Low-Budget Tips by Sam Davtyan says that problems with cash flow or low  budget is the most common reason why most businesses fail in the first year of their operation. Therefore, the ultimate remedy to build your business over time is….
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A recent article, Increase Your Sales With These 5 Low-Budget Tips by Sam Davtyan says that problems with cash flow or low  budget is the most common reason why most businesses fail in the first year of their operation. Therefore, the ultimate remedy to build your business over time is to increase your sales.

Listed below are 5 low-budget tips to increase your sales and stay afloat in the years to come.

  1. Engage in Social Media

People spend lots of hours every day on their mobile devices and on social media, so your online presence in social media can draw or catch their attention. For instance, you can build a Facebook Page that lists general information about your company such as, hours of operation, phone number, email address and office space location. Share relevant posts regularly to boost followers and shows that you are active and engaged, ready to connect and serve your customers.

  1. Get Involved in Your Community

Getting your company involved in the community, whether by sponsoring or taking part in community services can build relationships and increase your business visibility and brand awareness. Get in touch with the organizers of a local event to let them know that you are interested to join in some ways.

  1. Promotional Products/Items

Good quality promotional products with your business name and logo on them can create a lasting recognition for your business and thereby boost your sales. Promotional products can be for purchase or be given away for free when a customer makes a particularly large purchase that makes the customer feel special and increase the chances that they’ll come back.

  1. Invest In Your Team/Staff

Your employees are the backbone of your business, thus hiring smart and choosing the right people will help your business grow. Ensure your team has proper training and knowledge on products, processes, and branding to provide exceptional customer service. Have regular meetings in a meeting space to keep your staff updated and ensure that they know about new products or upcoming events.

Conclusion

Keeps your business thrive and stay afloat with these actionable tips.  YourOffice can provide you ideal workspace solutions from the initial launch of your business to its future growth.  So if you are looking for business office in Denver, YourOffice Denver offers you a wide choice of office and workspace solutions: Denver flexible office space, Denver team office space and Denver virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

 How do you increase your sales with a low budget?  Feel free to share your thoughts.  You can also visit us on Twitter.

4 Actionable Tips to Hear Your Customers

As a product manager or a business owner, it’s always your task to listen to customer feedback (whether negative or positive), to have a better understanding of their wants and needs, and thereby improve your products or services. However, in an article, 5 Ways Product Managers Can Get Closer to….
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As a product manager or a business owner, it’s always your task to listen to customer feedback (whether negative or positive), to have a better understanding of their wants and needs, and thereby improve your products or services. However, in an article, 5 Ways Product Managers Can Get Closer to Their Customers in the Cloud by Megan Rees Ahigian says that methods like surveys, feedback forms, focus groups, etc. are oftentimes expensive and time consuming to prepare and manage.

Here are alternative ways to get your customer’s feedback to help improve your products or services.

  1. Meet your sales team. 

Your sales team have direct interactions with your customers almost every day, thus can quickly and easily provide you a comprehensive picture of your consumer’s attitudes, needs, complaints, issues, etc. Schedule a conversation with your sales team in a meeting space and listen to them about the features they want to improve or add in your products.

  1. Follow customers on social media.

Many consumers use social media like Instagram,Twitter and Facebook to share their comments and feedback to the public about their experience in your product or service. Thus, using this information will provide you a clear and consistent understanding of how they consider your product or service.

  1. Always Take time to Ask Why.

Sometimes customer feedback can seem irrelevant, inappropriate or immaterial, but remember, “Customer is always right”.  Take time to ask why before dismissing it.  Find out what’s their demand and ask why they want it. Their feedback will give you the idea to assess the necessity of their request.

  1. Patronize Your Own Product.

Patronizing your own product will give you personal experience about the product and you will understand your customer feedback objectively.  Using your own product will provide you honest feedback, and allowing you to give recommendations for improving it further.

Conclusion

Customer satisfaction is the core of your business, thus their feedback is essential to be heard and addressed.  If you’re looking for office space in Lake Mary to get closer to your customers, YourOffice Lake Mary is a leader in providing the most prestigious fully serviced office space Lake Mary and meeting space Lake Mary for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.

How do you get a word from your customer?  We’d love to hear from you. You can also see us on Facebook.

 

5 Ways to Have Meaningful Meetings with Your Staff

Having meaningful conversations with your staff is essential to your company’s success. However, in an article, The Top Overlooked Communication Skill of Great Leaders by Lou Casale says that as a leader or manager, if you’re always dominating conversations and keep on talking, you may be missing out on unique….
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Having meaningful conversations with your staff is essential to your company’s success. However, in an article, The Top Overlooked Communication Skill of Great Leaders by Lou Casale says that as a leader or manager, if you’re always dominating conversations and keep on talking, you may be missing out on unique ideas that others are hesitant to share.

Here are some tips to ensure conversations in your company are more engaging and productive.

  1. Encourage participants to come to meetings with ideas in writing.

Allow everyone to discuss their insights, regardless they may sound contradicting. Sometimes an idea that may seem conflicting can ignite enough conversation to turn out to be an idea that makes a big difference.

  1. Focus your undivided attention on the person who is speaking and ask clarifying questions.

Make sure everyone in the meeting space has an opportunity to both speak and listen. Leaders and managers aren’t the only ones who benefit from listening, but it will help your staff better understand the business and its challenges in the future.

  1. Ask thought-provoking questions to yield greater responses and ideas.

Asking great questions will allow you to learn more about your colleagues and the facets of the business you may be less involved with on a daily basis. Great and tough questions will also allow the person who is responding learn and discover things they may not have realized.

  1. Provide positive reinforcement to colleagues who suggest new ideas and solutions.

Recognizing your colleagues in team office space who suggest potential ideas and implementing their solutions on projects will result in more collaborative and meaningful conversations in the future.

  1. Ensure issues that arise are assigned to the right people.

Clearly communicate priorities to everyone so they will understand which projects or tasks are the most significant. Also, allow the right people to give their suggestions on the prioritization of these issues. Follow up with the team or provide status updates accordingly.

Conclusion

By being a good listener, you empower your staff to present new and interesting solutions to the challenges your business faces. You build trust and connectedness within your organization as you set out to accomplish your vision and goals, thus everybody learns and wins. If you’re looking for workspace solutions for your team in Ballantyne, YourOffice Ballantyne has come alongside dozens of businesses looking for everything from office space Ballantyne to meeting space Ballantyne. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope this article has been informative one and we’d love to hear your comments.  You can also see us on Twitter and Facebook!

4 Tips to Help Remote Employees Feel Engaged

In an article, 5 Ways to Ensure Remote Employees Feel Part of the Team by Jon Elvekrog says that it could be demoralizing and disengaging to remote team members if they feel left behind on important conversations and culture building activities. Therefore, it’s very important to show that you care in a….
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In an article, 5 Ways to Ensure Remote Employees Feel Part of the Team by Jon Elvekrog says that it could be demoralizing and disengaging to remote team members if they feel left behind on important conversations and culture building activities. Therefore, it’s very important to show that you care in a consistent basis regardless of where they work.

Listed below are a few tips to help remote employees feel valued and engaged even if they are not physically present in team office space Orlando.

  1. Create seamless communication. 

Ensure to invest in all necessary tools to ensure your remote team members feel and stay connected. Skype, Google Hangouts, Hipchat, Slack, GoToMeeting, Chanty and many more are online collaboration tools to help each team member be more productive regardless of where they work.

  1. Promote social interaction.

There would be no problem if your remote employees are working in satellite offices with other colleagues, but for those who are working from home, the lack of interactions can limit perspective and innovation. So, if possible, allow your remote members to work in a virtual office space that offers access to meeting space, lounge, beverage service and other amenities that help foster a clear distinction between home and office.

  1. Promote community involvement.

Look for ways to get your remote employees engaged in local conferences and business events as an ambassador of your company. This will make your team member feel appreciated and at the same time promote your business among the wider community.

  1. Schedule regular visits. 

At least once a year, allow your remote employees to visit head office and to participate in the annual company meetings, team building activities, special events like company anniversary and Christmas party. Make their visit valuable and enjoyable.

Conclusion

These tips will help your employees feel valued and appreciated despite working remotely from across the country. If you are looking for office space in United States for your remote team, YourOffice offers you a wide choice of office and workspace solutions: virtual office space, meeting room access, and coworking office space. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you keep your remote team engaged and motivated?  Let’s see your comments.  You can also visit us on Twitter and Facebook.

5 Leadership Blunders to Avoid

A recent article, 15 Mistakes Successful Leaders Know to Avoid by Deep Patel  says that while most effective leaders strive to develop positive leadership attitudes, they also learn to avoid the following mistakes that can adversely affect their leadership. Know-it- all mentality. The worst thing that can happen to a….
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A recent article, 15 Mistakes Successful Leaders Know to Avoid by Deep Patel  says that while most effective leaders strive to develop positive leadership attitudes, they also learn to avoid the following mistakes that can adversely affect their leadership.

  1. Know-it- all mentality.

The worst thing that can happen to a team is to work with a boss who believes they know it all and thinks everyone under them is there to follow and do their commands.

  1. Micromanage employees.

Poor leaders are not trusting their employees completely, and not allowing their staff to work without constant and close supervision. They don’t value the strengths and skills of their team members, and they don’t support career growth.

  1. Ignore the importance of communication.

Many leaders fail to encourage their team mainly because they don’t hold face to face meetings in a meeting space to convey important messages, but instead they just send a company-wide email which can only bring confusion and chaos.

  1. Disregard the importance of emotional intelligence.

Many ineffective leaders lack emotional intelligence, thus when confronted with problems and difficulties, they lose their temper and allow their emotions flare up – failing to see the harm they create in their workforce and workplace.

  1. Unable to give positive feedback.

Ineffective leaders tend to be selfish in giving credit and positive feedback to others. They have not recognized the value of constructive criticism which acknowledges employees’ strengths while helping them improve weak areas.

Conclusion

The most successful leaders learn to avoid these blunders, and focus on their team’s strengths and potential which leads to excellent performance and overall success.  So if you’re looking for a well designed office space to inspire your team in Ballantyne, YourOffice Ballantyne has come alongside hundreds of business looking for everything from Ballantyne staffed flexible offices to Ballantyne agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

What other blunders effective leaders learn to avoid? Let’s see your comments below. Please visit us also on Twitter and Facebook.

5 Indoor Plants Ideal for Your Office in Lake Mary

A recent article, 5 Best Office Plants to Increase Team Productivity by Nicole Small says that the physical environment of your company has a great impact on your team’s overall output, and incorporating office plants is one great holistic approach to increase their productivity. Office plants help eliminate pollutants and….
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A recent article, 5 Best Office Plants to Increase Team Productivity by Nicole Small says that the physical environment of your company has a great impact on your team’s overall output, and incorporating office plants is one great holistic approach to increase their productivity. Office plants help eliminate pollutants and other toxins from the environment and serve as a mood enhancer to help your team stay engaged even during winter season or exasperating projects.

Here are 5 indoor plants perfect in designing office space to add some style and color to your workspace and at the same time help boost your team productivity.

1. Rubber Tree

It is one of the most common office plants and it is a great starter plant for your office space. The rubber tree is a richly leafy plant, and there are varieties of rubber tree with red undertone to bring extra color into the office. The rubber tree is incredibly durable and it thrives with little attention.  Water the plant once a week or whenever the soil begins to dry out. It can easily survive in low-light conditions.

2. Corn Plant

The corn plant or dracaena has a trunk-like stem with a crown of green leaves on top of it.  It is perfect to decorate your hallways, lobby, meeting space, etc. The corn plant helps remove a substantial amount of toxins from the environment which is great for office settings.  The corn plant is quite easy to grow although it will start looking unattractive when neglected.  It only requires a little sunshine and water only if the soil gets dry.

3. English Ivy     

It is a climbing vine, a sturdy, evergreen plant with spiky leaves and stretching tendrils. It is a low-maintenance plant with a little need of sunshine which makes it perfect for an office setting. English Ivy is great for purifying the air, especially in low-ventilated spaces where air pollutants can fester.

4. Peace Lily

The peace lily is an awesome office plant which produces beautiful white flowers.  It is a great way to brighten up common areas like reception area, waiting area or lobby.

5. Jade

The jade plant is a very attractive and popular succulent. With proper care it can thrive and continue to grow for decades. Jades need minimal sunlight and water only when the soil begins to dry.

Conclusion

These indoor plants can brighten up your workspace and help promote employee motivation as well.  So if you are looking for a workspace solution in Lake Mary to best suit your business needs, YourOffice is a leader in providing the most prestigious executive office space Lake Mary and shared office space Lake Mary for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.

Do you incorporate plants in your office design? Let’s see your comments.  You can also visit us on Facebook.

Business Discussion

A recent article, Are You Making These Body Language Mistakes by Ceren Cubukcu says that your verbal communication should agree with your nonverbal communication (body language).  Thus, you need to be very careful about your gestures and postures to convey what you really mean, otherwise it will create conflict between your body language and….
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A recent article, Are You Making These Body Language Mistakes by Ceren Cubukcu says that your verbal communication should agree with your nonverbal communication (body language).  Thus, you need to be very careful about your gestures and postures to convey what you really mean, otherwise it will create conflict between your body language and the point you’re trying to make.

Below are four strong nonverbal skills you need to develop in order to build better communication.

  1. Sustain Eye Contact

Make sure to maintain eye contact when speaking with a coworker or with an audience in a meeting space. It shows that you are confident and you are interested in the topic. It also indicates that you are sincere and not hiding something. 

  1. Strong Handshake

Make sure to welcome your visitors with a warm, sincere and firm handshake. But remember that a handshake that is too firm can be misunderstood as an aggressive movement. Therefore, try to find the right balance.

  1. Good body posture

Make sure to stand straight or sit up erect and keep your head high when speaking to somebody to show that you are confident and interested in the topic. This shows that you have confidence in yourself plus you are a professional.

  1. Keep your arms open

Make sure to keep your arms open in order to give others a warm, positive feeling. You can keep your arms on the table if you are sitting.

Conclusion

These are few of the body language you need to develop in order to give a professional image to others.  Likewise, if you are looking for workspace solutions to build a highly professional business presence in Philadelphia, YourOffice Philadelphia offers you a wide choice of office and workspace solutions: small office space Philadelphia, executive suites Philadelphia and meeting space Philadelphia. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

We hope this article has been informative one and we’d love to hear your comments.  You can also see us on Twitter and Facebook!