A recent article, 8 Meeting Mistakes You Can Easily Avoid by Howie Jones believes that meetings can be a major asset to companies when done appropriately. Effective meeting is where goals are aligned, conflicts and issues are resolved, better decisions are made and team members are being heard and valued.
Here are 5 meeting blunders you can easily fix to ensure successful meetings.
- No clear purpose of agenda.
It’s a red flag that the meeting in a meeting space is futile and pointless if there‘s no clear purpose of the agenda. So make sure that you have a clear and concise agenda and try to stick to relevant points with clear calls to action. Remember, the flow of the entire meeting depends on your agenda.
- Attendees are not participating.
A meeting is ahuge waste of time and money when attendees are disengaged. So for meetings to be successful, you have to ensure that every participant is actively participating. Encourage everyone to share their points and opinions and don’t let talkative individuals control the discussion.
- Go over the allotted time.
Time is gold, so make sure that you value everyone’s time by strictly following the allotted time. For instance, if the meeting is supposed to start at 3 pm and end at 4 pm, then it should exactly start and end at specified time—no exceptions. If a discussion is going, hold onto that thought or idea and save for the next meeting. Have a timer or ask your assistant to give you a five-minute warning to make sure that you don’t exceed the allotted time.
- No designated facilitator.
The meeting can easily run off track if there is no in charge of it — participants start discussing matters that aren’t relevant instead of sticking to the agenda. To ensure that discussions remain positive and focused, and that follow-up tasks are assigned, designate a facilitator to lead and direct the meeting (rotate the leader for every meeting to keep everyone engaged and provide some variety).
- Fail to find the perfect meeting space.
When booking a meeting room, make sure to know what technology you will need, how many people will participate and how long the meeting is to last, otherwise wrong meeting room can even ruin an important meeting. Don’t undervalue the importance of functionality and ambiance.
Failure to rectify these meeting blunders will result in fruitless meetings that are obviously a serious waste of time and money. YourOfficeBallantyne has come alongside dozens of business looking for everything from office space Ballantyne to meeting space Ballantyne. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.