Tag Archives: Business Meeting

Your Business

A recent article, 4 Steps to Ensure Your Business Meetings Aren’t Total Flops by Sarah Haselkorn says that business meetings are effective means for planning and problem solving for every organization.  Efficient and productive meetings motivate the employees to create an efficient and productive company. Nonetheless, meetings can also rob….
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A recent article, 4 Steps to Ensure Your Business Meetings Aren’t Total Flops by Sarah Haselkorn says that business meetings are effective means for planning and problem solving for every organization.  Efficient and productive meetings motivate the employees to create an efficient and productive company. Nonetheless, meetings can also rob your most valuable productive hours.

Here are three steps to holding productive meetings for your team.

  1. Determine if a meeting is necessary.

First and foremost, determine if a meeting is absolutely needed—when there is a crucial or urgent decision to make as a team or some critical issues to resolve immediately , then you can rent a meeting room and invite those individuals concerned to attend the meeting.

  1. Determine who needs to attend the meeting.

Invite only the necessary parties or representative of each department to attend the meeting to minimize the amount of time wasted. Likewise, the less people who attend the meeting, the easier it will be to come to a conclusion or agreement.

  1. Follow the standard meeting process.
  • Send out a meeting agenda in advance enumerating the significant topics of the discussion and who will be in charge for particular updates. Also, ensure to send advance questions to think about so that during the meeting, attendees have a well considered view in the decision-making process.
  • Stick to the agenda, create action items, delegate projects/tasks with deadlines, schedule follow-up either meeting or time for owner to send out wrap-up information.
  • Recap and summarize the significant, short-term and long-term items, with owners assigned to each. 

Conclusion

Following these three steps can help you hold successful meetings that will keep your team happy, focused, and productive. If you’re looking for a venue for your meeting, YourOffice is a leader in providing the most prestigious fully serviced office space and meeting space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need. 

Any other suggestions to have a successful  meeting?  Let’s see your comments below. We’d also like to invite you to join us on  Google Plus and Twitter.

5 Workplace Options for Your Startup in Orlando

A recent article, 5 ways to Make Meetings More Productive by Laura Stack says that holding a business meeting is an effective means of exchanging ideas and knowledge, and at the same time building relationships with others. However, meetings can waste productive hours and consume t0o much time if not….
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A recent article, 5 ways to Make Meetings More Productive by Laura Stack says that holding a business meeting is an effective means of exchanging ideas and knowledge, and at the same time building relationships with others. However, meetings can waste productive hours and consume t0o much time if not handled properly.

Here are some tips to make your business meeting more productive and time efficient. 

  1. Know if the meeting is really necessary

First, determine if you can tackle the issue or subject matter through emails or a conference call, otherwise you need to hold a full meeting. 

  1. Limit the number of attendees

Don’t invite people who have less concern in the meeting agenda, instead give them a copy of the minutes to have at least a general idea/knowledge of what happened in the meeting in meeting space Denver. This will keep things simpler and won’t take the time of individuals who don’t need to attend the meeting. 

  1. Start the meeting on time

Start the meeting on time—don’t wait for others to arrive.  Those who come late can check the things you’ve already discussed from a colleague- don’t start over for the sake of latecomers. 

  1. Distribute the agenda and related materials in advance

Meetings can be effective and productive if you distribute the agenda and related materials at least one day before the meeting so the attendees will know the purpose of the meeting and what you expect from them.  At the end of the meeting, clarify and validate what decisions were made, as well as who’s responsible for what and when it should be completed. 

  1. Assign someone to facilitate/regulate the meeting.
  • Welcome attendees.
  • Acknowledge speakers.
  • Keep the discussion on the subject matter.
  • Ask for opinions/inputs from timid or shy attendees.
  • Keep a few people from dominating the meeting.
  • Close the meeting on time. 

Conclusion

Following the tips discussed above will help your business meetings be effective and productive. If you need a space where you can hold your meeting with complete facilities, YourOffice is a leader in providing the most prestigious fully serviced office space and meeting space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.

 What other tips can you suggest to make business meetings effective?  We’d like to see your comments and suggestions below.  You can also see us on Facebook and Twitter.