A recent article, 5 ways to Make Meetings More Productive by Laura Stack says that holding a business meeting is an effective means of exchanging ideas and knowledge, and at the same time building relationships with others. However, meetings can waste productive hours and consume t0o much time if not handled properly.
Here are some tips to make your business meeting more productive and time efficient.
- Know if the meeting is really necessary
First, determine if you can tackle the issue or subject matter through emails or a conference call, otherwise you need to hold a full meeting.
- Limit the number of attendees
Don’t invite people who have less concern in the meeting agenda, instead give them a copy of the minutes to have at least a general idea/knowledge of what happened in the meeting in meeting space Denver. This will keep things simpler and won’t take the time of individuals who don’t need to attend the meeting.
- Start the meeting on time
Start the meeting on time—don’t wait for others to arrive. Those who come late can check the things you’ve already discussed from a colleague- don’t start over for the sake of latecomers.
- Distribute the agenda and related materials in advance
Meetings can be effective and productive if you distribute the agenda and related materials at least one day before the meeting so the attendees will know the purpose of the meeting and what you expect from them. At the end of the meeting, clarify and validate what decisions were made, as well as who’s responsible for what and when it should be completed.
- Assign someone to facilitate/regulate the meeting.
- Welcome attendees.
- Acknowledge speakers.
- Keep the discussion on the subject matter.
- Ask for opinions/inputs from timid or shy attendees.
- Keep a few people from dominating the meeting.
- Close the meeting on time.
Following the tips discussed above will help your business meetings be effective and productive. If you need a space where you can hold your meeting with complete facilities, YourOffice is a leader in providing the most prestigious fully serviced office space and meeting space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.
What other tips can you suggest to make business meetings effective? We’d like to see your comments and suggestions below. You can also see us on Facebook and Twitter.