Individual Office Space

A recent article, Don’t Use a CRM? Here Are 4 Reasons Why It Might Be The Solution You Need by Leslie Ye  asks, do you want to grow your business? If so, your ability to do so relies on communicating with your prospects and providing them important information at the….
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A recent article, Don’t Use a CRM? Here Are 4 Reasons Why It Might Be The Solution You Need by Leslie Ye  asks, do you want to grow your business? If so, your ability to do so relies on communicating with your prospects and providing them important information at the right time. You simply can’t do this efficiently without a CRM (Customer Relationship Management).

Here are the 4 advantages of using a CRM System regardless of size, maturity, or industry.

  1. Consolidates data.
  • CRM delivers a complete, accurate record of a rep’s entire interaction history with a prospect that’s available with one click.
  • Reps can use a CRM to view their sales pipeline and opportunity lineup.
  • CRMs allow salespeople to filter their own opportunities so that they only have to refer to one page to get a summary of all of their sales in progress.
  1. Improves communication across the sales force.
  • Consistent recording of reps activities reduces friction when passing a lead from one rep to another.
  • When transferring territories, or reassigning a resigned colleague’s opportunity queue, your reps don’t have to reach out to their colleagues to get interaction history. The data they need is already in the system.
  1. Streamlines reporting.
  • CRMs regulate how reps trace their activities and prospect interactions.
  • CRMs make data entry uniform– managers can easily gather and analyze data to understand the overall well-being of the sales organization.
  1. Great solution for business growth.

Manually tracking each interaction is possible with a few customers. However, if you plan to expand your business in the coming years, it will be very time consuming for your salespeople. Recording prospect and customer information is manageable with CRM.

 Conclusion

CRM system is a sustainable tool for every businesses success. YourOffice is looking to be your partner in providing you with other solutions to help your business run smoothly. YourOffice has come alongside hundreds of businesses looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope that this article has been an informative one and invite you to post your comments or questions below. You can also see us on Google Plus / Twitter.

Work Space

Whether you work in an office or a cubicle, the state of your professional workspace can affect the way you view your job and the way others view you. Below are three focus points to help you create a positive workplace atmosphere. Professional A messy workspace is a depressing atmosphere….
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Whether you work in an office or a cubicle, the state of your professional workspace can affect the way you view your job and the way others view you.

Below are three focus points to help you create a positive workplace atmosphere.

Professional
A messy workspace is a depressing atmosphere to work in. Clutter is distracting and bad for peace of mind. Also, your workspace reflects you as a person and a member of the company. If your work area is constantly cluttered and sloppy, you will gain a reputation of having those traits.

If you are an employee, consider your workspace to be an extension of your resume. You may be a brilliant visionary and a hard worker, but if your boss notices your poorly managed work area, it could give the wrong impression. If you want to be recognized as a competent leader who is on top of their work, show that by maintaining a well-organized and clean station.

If you are a manager or business owner, the last thing you want is for your customers and employees to question your ability to run the company. A disorderly executive office is not an encouraging sign that the business is being managed well. A tidy and classy work environment states that everything is in proper order and you are capable of keeping it that way.

Personal
Your workspace reflects your work ethic, so it should reflect your personality too. Find little or big ways to make the space your own. Creating a personal atmosphere will stimulate a sense of comfort and pride at your job. Also, it increases your ability to connect with fellow coworkers and customers. Adding a personal touch to your work area makes a statement about who you are and invites others to share their interests and background as well.

As stated before, professionalism is a priority, so choose a unified theme for your decorations and make sure that your supplies complement each other. Try to avoid being eclectic, choose one or two personality traits to focus on; a favorite color, subject, or activity. But remember, the goal is to increase productivity, so it’s important to choose décor and supplies that inspire you, not distract you.

Efficient
While looks are important when it comes to creating a professional and creative workspace, above all, it needs to be functional. Think through your daily routine: what tasks are you regularly assigned to? What supplies do you use the most? Now ask yourself; what would improve my work experience?

For example, if you are constantly working with forms and papers from multiple departments, you need a file system that is easy to access. Consider installing a shelving unit or paper tray organizer that you can label and temporarily store documents. The goal is to get the papers off of your desk and sorted in an easy to reach location.

If you are working with multiple digital devices, consider using a cordie or cable organizer to keep cords neatly secured and out of your way. An efficient work space saves time and energy, increasing your productivity and decreasing your stress.

Conclusion
If your workspace is messy, boring, or inefficiently designed, you are trapping yourself in a negative atmosphere that will define your work ethic and morale. If you want to look and feel successful at work, use the tips above to create an inspiring and productive workspace atmosphere.

Virtual Office

A recent article, 4 Mistakes Really Nice Leaders Make by Peter Barron Stark shows the importance of a good relationship between leaders and employees.  However, leaders who try to please everyone often times sacrifice good decisions. Differentiating being nice from doing what is right is very important. Here are four….
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A recent article, 4 Mistakes Really Nice Leaders Make by Peter Barron Stark shows the importance of a good relationship between leaders and employees.  However, leaders who try to please everyone often times sacrifice good decisions.

Differentiating being nice from doing what is right is very important. Here are four major mistakes to avoid as you draw a line between being nice and being a well respected leader.

  1. Tolerating problem employees

Leaders who want to please everyone tend to be more lenient to problem employees. They choose to manage by “hoping-and-hinting.” First, they hope the problem employees will eventually improve their attitudes and performances without intervention. When this doesn’t happen, they drop a hint. Instead of training, counseling, and dismissing employees who don’t want to improve, overly nice leaders disregard the problems or transfer the difficult employees to another department.

  1. Inconsistent performance standards

Oftentimes, nice leaders are reluctant to establish and maintain high standards for performance. They drop their standards when employees protest against their high expectations. Nice managers who have a strong desire to be liked will listen to their employees and make adjustments accordingly.

  1. Not attending to problems promptly

As part of the hope-and-hint plan, nice leaders choose to wait, hoping that the circumstance will improve on its own. If problems are not solved promptly, problems within a department or organization get worse and morale suffers-blaming each other.

  1. Rewarding all equally for unequal performance

When rewards are not based upon performance, top performer’s confidence and commitment suffers because the reward system is unfair. Morale suffers when there is no distinction between top performers and low performers.

Conclusion

Efficient and productive employees are the product of leaders who spend their time creating and building strong company cultures and who are able to make tough decisions that are in the best interest of the organization. YourOffice would love to be part of your growing business. YourOffice has come alongside hundreds of business looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope this article has been helpful one. We’d like to hear your comments below.  You can also see on Facebook and Twitter.

Virtual Office Space

Before every great business that came to be, there was a brilliant idea and behind that brilliant idea was tenacity. The world is full of brilliant ideas, but it takes real gumption to turn an idea into a thriving business. Funding can be a major in obstacle when trying to….
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Before every great business that came to be, there was a brilliant idea and behind that brilliant idea was tenacity. The world is full of brilliant ideas, but it takes real gumption to turn an idea into a thriving business.

Funding can be a major in obstacle when trying to get a business idea off the ground. Here are some basic steps to guide you in the right direction.

  1. Choose the right funding for your business

            It is a waste of time and energy to pitch your business plan to the wrong group of investors. Different types of businesses require different types of investors.

  • Venture capital – this is not an ideal investor group for small businesses. These investors seek seasoned entrepreneurs and high-growth industries.
  • Commercial bank Loans – These are also tough for new businesses to land, as banks consider start-ups to be high-risk investments. Most banks will require collateral.
  • S. Small Business Administration – the SBA is a great resource for seeking small business loans and guidance through the process. Check out their website at sba.gov
  • Angel Investors – Private investors or investment groups that seek out potential opportunities. You can reach out to your local Small Business Development Center to help you find investment communities.
  • Friends and Family – Seeking funding from friends and family can be risky. However, with tact and discernment, it is possible to successfully recruit them as investors. Avoid temptation to “borrow” funding, even if you have every intention of paying them back. Be clear that investing in a startup may cost them money and don’t accept funding from anyone who can’t afford to lose it.
  1. Attract investors

            Prepare a detailed business plan to submit to potential investors. If you are reaching out to private investors, in addition to your business plan, prepare a compelling pitch to cast vision about your goal and get them excited about your business. If you are seeking a bank loan or reaching out to the SBA, a complete business plan or a summary memo will be required.

  1. Inspire confidence

            When you pitch your business plan, remember, it’s not just about getting investors on board to fund your business. You need to convince them that YOU are the right person to run your business. Investors need to have just as much confidence in your ability to lead, as they do in your business to succeed.

  1. Do the paperwork

            Seek assistance from professionals to review paperwork, contracts, and details. It is critical to make sure everything is properly signed, notarized, and in legal order before moving forward with an investor.

Never spend “promised” money. Even if an investor has committed to a specific amount, until the money can be physically accounted for, there is a risk for the deal to fall through. Unless the cash is in your hand or your bank account, it does not exist.

Conclusion

As you secure funds for your startup, it’s important to plan out your spending strategy and find ways to get the most out of your money. Virtual offices and shared office space is becoming a popular and cost-effective choice for business owners desiring flexibility and efficiency. As a startup, the less money and commitment you have to make to your first business location, the easier it will be to adapt to the needs of your growing business. For customizable office space and business service options, check out YourOffice. They partner with business owners to help them find the space they need, on the terms they want, for whatever duration suits them.

Staffed Flexible Offices

Many successful businesses have started as an idea on a cocktail napkin. Starting your own company is hard, but it’s not impossible. If you’re reading this, you probably have an idea for a business already. That’s step one. Congratulations! You are now on your way to becoming an entrepreneur. What….
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Many successful businesses have started as an idea on a cocktail napkin. Starting your own company is hard, but it’s not impossible. If you’re reading this, you probably have an idea for a business already. That’s step one. Congratulations! You are now on your way to becoming an entrepreneur. What comes next is follow-through. You need to take that idea and turn it into a functioning business.

Below are 6 simple steps (and by simple, I mean I am covering the bare minimum here) to help you get started.

1.Make a Plan.
Whether it’s on a napkin or an online document, get your plan in writing. (For fun, consider including doodles!) Your plan should project at least 3 years ahead and provide an outline for the route your company plans to take.

2.Location, Location, Location
This is one of the most important decisions you will make, so do the research and then do it again. Address and office space can make or break a business, and fighting against the obstacles of a poorly-chosen location is a headache you don’t need.

3.Show Me the Money
You may have a great idea for a business, but an idea is all it will ever be if you don’t have a way to finance it. Research loan programs that you qualify for and don’t underestimate the power of networking. Your potential investor could be the brother of your friend’s sister’s husband’s golfing buddy. Also, crowdsourcing sites like Kickstarter have been a successful vessel for many start-ups and personal projects to gain funding from individual supporters.

4.Be Legal
To avoid any surprise visits from the IRS or another company popping up with your business’ name, make sure you have completed the following 3 sub-steps:

Step 4a: Determine your business’ ownership structure-Sole Proprietorship, Partnership, Limited Liability Company, Corporation, Cooperative, or Nonprofit.

Step 4b: Register your business name with your state government.

Step 4c: Get the proper tax identification number from the IRS and register for your state and local taxes.

5.Yay, Permits
Depending on your type of business and state of operation, there are specific federal and state licenses and permits that you will need to obtain. Get the paperwork started as soon as possible and plan for delays.

6.Assemble Your Dream Team
If you plan to hire employees, you need to be well-versed and compliant in the federal and state regulations of your responsibilities as an employer. This process can be tedious, but if you just take it step by step, you can build your team and keep your sanity.

Use Your Resources.
The process of starting your own business can seem overwhelming, don’t be afraid to ask for help. Whether you are seeking financial support, legal advice, or just need someone to walk you through all the paperwork, there is assistance available. For example, visiting the U.S. Small Business Administration website is a great place to start. Or, if you are in the process of choosing a location for your business, a company like YourOffice can help by providing prestigious business addresses and executive office space. YourOffice is a great option because it offers the flexibility and customization that a growing business needs.

Virtual office space

The average American worker spends 45 hours a week at work. Whether you are working from home, in a shared office space, or at your own business, you probably spend most of your time during the week at your office. It’s where your clients get their first impression of your….
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The average American worker spends 45 hours a week at work. Whether you are working from home, in a shared office space, or at your own business, you probably spend most of your time during the week at your office.

It’s where your clients get their first impression of your business. It’s where your kids come to visit on “bring your kid to work day.” Your office is a big deal and it can have a major impact on your business production.

Below are 4 Feng Shui inspired elements that you can use to transform your office into a space of comfort, inspiration, and productivity.

1.Death to clutter

Create a proper location for everything so that you can clean and find things easily. Your desk should be an open and clean work space, not covered in papers, pens, and folders. The same goes for your office space, don’t let boxes stack up, or file cabinets overflow. A messy and cramped office can increase your stress level and cause distractions. It can also communicate disorganization and laziness to clients.

Keep the room tidy and arrange your furniture in a comfortable and convenient way. This will make it an efficient working environment for you and an inviting meeting space for your clients and associates.

2.Air and Light

 High quality air circulation and lighting will ensure a healthy office environment that can improve your concentration and stamina. Make sure your office lights are in good working condition. If the lighting seems too bright or too dim, explore alternative light sources.

Poor lighting can cause a headache and it’s hard to concentrate in a stuffy room. The more airy your office is, the more comfortable you will be while working.

3.Incorporate Nature

Inspiration and relaxation is often found in nature, so bring those elements into your work space. You can use the 5 Feng Shui elements to help choose decorations and furnishings that will improve the tone of your office:

  • wood- picture frames,
  • fire- light candles or burn incense
  • earth- incorporate potted plants, silk flowers, or nature inspired artwork
  • metal- display a Newton’s cradle desk toy or a stackable magnet sculpture
  • water- install a small fountain or aquarium

4.Color choice
Creating an inspiring and effective workspace takes a little effort. You want your office to be professional, but you also want it to look sharp. A client takes notice of an office that has a well designed color scheme and layout. You may not savvy yourself an interior decorator, but having an attractive office can actually attract more business.

Choose colors that complement each other and can be tied in with any artwork or colored furnishings that you want to include. Below are some of the most popular Feng Shui color choices for a professional office space.

    • Green
    • Lavender
    • Earth Tones – tan, gold, brown, burnt orange
    • Blue
    • White

Make the space your own

Your workspace can be professional and personal at the same time. Improving your office environment can boost your productivity level, employee morale, and customer satisfaction. Clients want to partner with a company that they can relate to. So, go ahead! Hang up that picture of your family dog that makes you smile. You just improved your office space and gave a client something they can relate to.

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Stress is inevitable when running a business. However, you don’t want to let it get out of control. The build up of anxiety can easily turn your business dream into a nightmare. Below are 4 strategies to help you manage stress as well as you manage your business. Stay focused….
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Stress is inevitable when running a business. However, you don’t want to let it get out of control. The build up of anxiety can easily turn your business dream into a nightmare.

Below are 4 strategies to help you manage stress as well as you manage your business.

  1. Stay focused on your vision.

When you have a clear understanding of goals, the workload won’t seem so overwhelming. Keep track of a master to do list and an immediate to do list. The master list is reserved for large-scale goals that will take time to reach. The immediate to do list is for high priority tasks that can be accomplished within the week. Use these lists to track your progress and experience the joy of watching your business move forward.

  1. Absence makes the heart grow fonder.

A startup takes hard work and sacrifice. But don’t lose sight of why you started this business in the first place. If all of your time and energy is invested in work, you will start to resent your business. To avoid becoming bitter and disillusioned, take time to enjoy life outside of work.

  1. Create a stress-free environment.

If your office is messy and uninspiring, stress will find you. Maybe your interior decorating skills aren’t your strong point, bring in a friend to help you declutter and revamp. Taking ownership of your office space will make you a better and much more relaxed business owner.

  1. Celebrate success.

It’s easy to get stuck stressing about one or two areas and forget about the big picture. Take time to remind yourself (and your team) about your company’s recent victories, even the small ones (we got a discount on toner! Yay!). Step back once and a while and contemplate on where your business has come from and where it’s going. Obstacles will come and go, don’t dwell on them. Count your blessings, they will usually outweigh your business stress.

If workplace stress is making it hard for you to love your business, it’s time to take action. Try out these 4 tips and see which strategies work best for you.

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To make your business dream a reality, you need to take realistic steps. You may want a spacious office with the lake view, private secretary, and cappuccino machine, but that may not be what your business needs. Below are some tips to help the dreamer in you get your startup….
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To make your business dream a reality, you need to take realistic steps. You may want a spacious office with the lake view, private secretary, and cappuccino machine, but that may not be what your business needs.

Below are some tips to help the dreamer in you get your startup out of the clouds and into the competition.

Be honest with yourself.

You know your business best. Work with the budget you have, not the budget you want. There are resources available that provide big-business advantages at half the cost. For example, instead of blowing your budget on full-time office staff, hire a virtual office company to bundle your professional needs into a customized service that is flexible and cost efficient. Your small business can keep up a prestigious appearance without getting sloppy or acquiring unnecessary debt.

Think outside the cubicle.

Your office space doesn’t need to be confined to mortar and brick. If your dream is to one day see your business in a building of it’s own, that is an excellent goal. But your business may not need a full-time office space right now. Perhaps you only need a physical space once or twice a week, so why pay for more? Renting, coworking, shared office space- there are plenty of options to choose from.

Trim the fat.

Your business needs you. Avoid any unnecessary stress or management obligations that distract you from running your company. Business travel can easily consume your time and money. Of course, it’s necessary to interact with your clients and colleagues, but it doesn’t always need to be in person. Videoconferencing can be an effective service that cuts down stress and eliminates travel costs.

Love your business well. 

Entrepreneurs are big dreamers; we have to be. But when it comes to building a business you love, the trick is putting its needs above your wants. Your small startup can keep up with the big competition as long as you are utilizing your resources the right way. Run your business the way you need to now, so it will run the way you want it to later.

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“There is only one corner of the universe you can be certain of improving and that’s your self.” -Aldous Huxley It’s 3:00 pm and you’re sitting at your desk staring mindlessly into your computer screen. You’re on your second coffee, you’ve read a million self-help books, but you still can’t….
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“There is only one corner of the universe you can be certain of improving and that’s your self.” -Aldous Huxley

It’s 3:00 pm and you’re sitting at your desk staring mindlessly into your computer screen. You’re on your second coffee, you’ve read a million self-help books, but you still can’t find the will to keep working. Motivation evades you. No matter how hard we pump ourselves up on Sunday night, the Monday blues quietly creep up around 9:05 am. Here are five simple ways to increase motivation at work.

  1. Create your own, personalized routine. It’s important to create daily rituatls to keep you motivated. The same practice works for toddlers, it keeps them happy and content in the world.
  1. Write your motivation goals down. Jot them down on a piece of paper or open a new Google doc. Brainstorm what your perfect work day would be. Write down 3 – 5 goals about what you want to get done today, tomorrow, next year, 10 years, etc. Create a plan on how to meet these goals.
  1. Become your own life coach. When you feel yourself falling into your dark place, become your own personal life coach. Learn how to be optimistic and see the glass half full. Keep a collection of positive quotes handy (or this blog post!).
  1. Face your work fears. Are you avoiding a certain project at work? Are you worried about making your boss angry? Work fear is one of the leading causes of demotivation at work. Face your fears and you’ll be surprised with the results.
  1. Find your passion. You should enjoy your work. Some people don’t consider their work “work”. What do you love doing? When are you in your element? If you aren’t feeling it at work you should consider switching jobs or going back to school.

The best way to increase motivation at work is to keep at it. Stick to your routine and don’t give up. Reevaluate your plan every 3 – 6 months to see how it’s working for you. You should also think about your career choice if you’re consistently unmotivated for years at a time. We all have our down days but you should generally enjoy your job.

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Ever feel like there aren’t enough hours in the day?  You’re not alone. In fact, 50% of Americans admit to feeling overwhelmed in their daily life. But as they say life is only as hard as you make it, and the secret to increasing productivity and reducing stress in your….
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Ever feel like there aren’t enough hours in the day?  You’re not alone. In fact, 50% of Americans admit to feeling overwhelmed in their daily life.

But as they say life is only as hard as you make it, and the secret to increasing productivity and reducing stress in your day-to-day life is about making efficient lists.

The to-do list is inescapable.  It’s our attempt to create order in our chaotic lives.  The trick to creating and maintain a healthy work/life balance is by staying organized and on task with lists.

Below are the most common mistakes people make when creating list and the best approach to making lists that will elevate your productivity.

  1. You Mix Your Lists

Just like your drinks, it’s not good to mix your lists.  Keep separate list for different areas of your life.  If you need toilet paper and want to write a business plan – these two don’t belong on the same list.  A solution is to make a home to-do list, a work-to-do list and a bucket list that are all separate.  This way you aren’t overwhelmed nor will you waste time prioritizing your chaotic list of tasks.

  1. You Misplace Your Lists

As we get older, the mind well it becomes more distracted and we don’t always remember where we put things.  Create a dedicated place or spot to put all your to-do lists.  Maybe keep them all in a notepad, or sticky notes that you take on the go.  Maybe it’s time to go digital, try some apps like Evernote, Wunderlist or clear.

  1. Your Lists Have No End Date

Make a daily list where you prioritize what’s most important.  Determining what tasks need to be dealt with first.  Having smaller, more tangible list will make you feel less out of control and overwhelmed.  Crossing off daily tasks on your list, making small victories as you complete your to-Do’s boosts confidence and keeps you motivated.

  1. Your Lists Keep Containing the Same Items

Outsource the task or get rid of it.  You know what they say, just because you can doesn’t mean you should.  Analyze your list and figure out which items can be given to someone else to free up your time for items that you can and want to do.  You know that item on your bucket list, something about bungee jumping… maybe it’s time to cross that off forever and move on.

  1. Thinking About Your Lists Makes You Cringe

Most likely your list is jumbled and disarranged.  You have tomatoes next to scheduled work meetings, coffee with friends, next to tasks to be done for a work presentation.  No wonder you feel agitated and anxious.  Organize your list one day at a time or even one hour at a time.  Try out different list techniques; see what fits your work identity.  By day, by project, by deadline are a few examples.  Try one system for at least five days before moving on to another.

This blog post gives you everything you need to know about the dos and don’ts of your to-do lists.  Remember lists are created to make your life easier, keep you motivated and accountable.  If you find that you are making any of the above mistakes try out our tips suggested and see if they make a difference.