A recent article, How to Get More From Your Conference Calls in Less Time by Regus Blog says that with modern technology, conference calls can be everywhere, and that’s the reality in businesses. However, conference calls can be devastating to productivity.
Here are a few tips to get the most from your conference calls in less time.
Send out agenda in advance.
It allows every participant to be prepared—reduces the need for introductions and allow everyone to know what needs to be done in a specific period of time.
Ensure that all invited participants are actually necessary to the meeting, and be clear that notes will be sent out after the meeting to update those who are not invited.
Designate a moderator.
Designate a leader to remind everyone of the time limit of the call and to stick to the agenda. If someone deviates from the topic, offer to address the issue in another meeting.
Before ending the call, make sure to summarize the things discussed, including the action items and deliverables and who is responsible for each, with deadlines.
Meet in Person.
For very important meetings, schedule a time to meet in person. For example, if the participants are from Ballantyne area, you can book a meeting room in meeting space Ballantyne. When booking a meeting room, ensure you know the number of participants, length of the meeting, and what technology you will need. All of these affect which meeting room is right for you.
Make use of modern technology.
Consider using great technology like video conferencing. For instance, you can book Video Conferencing Rooms for Rent Ballantyne if one or more participants can’t meet in person. Having a video connection prevents participants from slacking off or losing focus during the call.
These tips should help to make your conference calls more productive. YourOffice is a leader in providing the most prestigious fully serviced office space and meeting space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.
Any other tips to make fruitful meetings? Let’s see your comments below. Feel free to visit us also on Facebook and Twitter.