A recent article, Office Relocation? 6 Tips to Reduce Office Moving Stress by Brian Hughes says that moving to a new office can be stressful whether it’s just across the street or the other side of the city. Poorly managed office relocation can be exasperating to your employees and clients alike.
Here are four ways to have a smooth office relocation.
- Plan ahead of time.
Have at least three months to formulate a clear plan–evaluate what needs to be moved, determine what should be disposed of and donated. Advanced planning will help you avoid unnecessary hiccups. Also, inform and involve employees in your plans so they can handle workflow properly and support you in the move.
- Plan for coverage during the relocation.
It’s not advisable to totally shut down during the moving period. If you are moving from small office space Lake Mary to executive suites Orlando, at the most, you can close your doors for one business day and one weekend. If you mainly service clients remotely, inform customers that you may be a little slower replying to emails or answering phones during the moving period. You can also use virtual office packages or assign one employee as the emergency client contact to ensure that client support is not interrupted.
- Move the non-essentials first.
Determine and classify the essentials and non essentials, and move first the non essentials to your new office to reduce downtime. Label all boxes and bins carefully to reduce unpacking hassles. Equipment that’s essential for daily operations should stay in place until the day you move.
- Reduce space by optimizing storage.
Instead of occupying space in your new office, choose to put scarcely used documents/files in a safe storage will minimize your real estate footprint and help reduce overhead costs.
Office relocation is not easy but with the tips discussed above, the business will run as usual. If you’re looking for a better workspace for your growing company, YourOffice is a leader in providing the most prestigious executive office space and shared office space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.
How do you handle your office relocation? We’d be glad to hear your suggestions below. Feel free to visit us on Twitter and Facebook.