Meetings are necessary to promote relationships and ensure proper exchange of information. Thus, presentations must be engaging, passionate and relatable to influence the meeting attendees to act upon what you have to say, according to an article 3 Tricks to Get People to Actually Listen to Your Presentations by Stacey Hanke.
Here are 5 valuable tips to create an audience-engaging presentation in meeting space Ballantyne.
1. Capture your audience’s attention from the start.
Remember meeting participants in a meeting space are accustomed with a dull and lengthy PowerPoint presentation. They have short attention spans so you need to capture their attention the moment you start talking. To create an engaging audience, open your presentation with a relevant story to help them relate to the topic in a personal way. And don’t just tell them what they will learn in the meeting, but let them know that something impactful will be shared to keep them interested.
2. Refrain from talking to your slides.
As a presenter, you can swiftly lose your audience’s interest when you fail to recognize when it’s time to stop talking. So if you are using PowerPoint, ensure not to use more than one image or more than three bullet points at a time. Before you proceed to the next slide, pause and stop talking to allow the audience to read and understand the data — according to science, our brain is not capable of consciously listening and reading at the same time. Then shutdown the screen before you start talking again to ensure you re-engage without competing for their attention.
3. Determine the time of your audience participation.
Determine in advance if you will allow the audience to ask questions during the presentation or if you want to save questions for the end. However, if you allow open questions, invite audience to ask questions during topic transitions to keep them engaged. Connect with their eyes, listen attentively and let them finish their questions before you answer. Their question may encourage others to participate, too.
4. Create an inspiring takeaway.
Share an impactful data point that benefits your audience— giving them an inspiring takeaway they will value and allowing them to believe that their time was well spent with your presentation. Consider ending your presentation with stories, these stories should emphasize on how the attendees will profit from acting on what you presented. With an inspiring takeaway, attendees will remember what you said, take action and look forward to your future presentations.
5. Find the perfect meeting space.
Lastly, don’t underestimate the importance of ambiance and functionality of the meeting room — a wrong meeting room can spoil an important presentation. Thus, when you book a meeting room, make sure to determine how many people will be attending, how long the meeting is to last, and what technology you will need. All of these affect which meeting room is right for you.
Meetings can be costly, and these tips will help your presentations productive and successful. If you are looking for workplace solutions in Ballantyne, YourOffice Ballantyne has come alongside dozens of business looking for everything from office space Ballantyne to meeting space Ballantyne. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.