All posts by YourOffice

Virtual Leadership Skills

5 Indispensable Virtual Leadership Skills In today’s digital world, many companies have made the shift to a virtual workplace or a remote workforce, which allows employees to work from home at least one day a week.  However, leaders need to ensure that they have the essential skills to lead and….
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5 Indispensable Virtual Leadership Skills

In today’s digital world, many companies have made the shift to a virtual workplace or a remote workforce, which allows employees to work from home at least one day a week.  However, leaders need to ensure that they have the essential skills to lead and collaborate from a distance according to  Rick Lepsinger in his article, The Top 7 Virtual Leadership Competencies.

Here are 5 indispensable virtual leadership skills to efficiently and effectively manage a remote workforce or virtual team.

  1. Communication

As a virtual leader you need to stay connected with your team members to build trust and loyalty.  Appropriate technology and a dedicated meeting space are necessary to conduct productive virtual meetings and brainstorming sessions with your virtual team.

  1. Flexibility

As a virtual leader you must understand and acknowledge the differences of every team member’s culture, location and time zone to be able to establish strong and efficient teamwork and collaboration.

  1. Supervision

As a virtual team leader you need to closely monitor the work in progress and follow up with your virtual team at key milestones. You must set reasonable deadlines and hold each member accountable to deliver work assignments and tasks in a timely manner.

  1. Decision Making

Misunderstanding or confusion between you and your virtual team may arise. So as a virtual leader you need to identify the cause of conflict or confusion and resolve it by using an approach that is most relevant for a given situation.

  1. Resourcefulness

As a virtual leader you must be resourceful and creative to bring in new ideas and concepts to your team.  Being an innovative virtual leader helps them overcome uncertainty and doubt about change, and keep your team engaged, prepared and motivated in spite of rapid or sudden change.

 These are some of the essential skills you need to develop in order to be a competent virtual leader.  Likewise, a dedicated office space is necessary for your virtual team to stay connected and engaged.  Thus, if you are looking for workspace solutions for your remote team in Denver, YourOffice Denver offers you a wide choice of office and workspace solutions: virtual office space Denver, meeting room access, and coworking office space Denver. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

 How do you keep your remote workforce engaged and productive?  We’d be glad to hear your thoughts.  You can also see us on Twitter.

 

 

4 Ways to Keep You Engaged and Motivated as a Freelancer

Being a freelancer or a solopreneur offers a lot of benefits such as: there’s no limit to the earnings, you can work where you want, you have the freedom to create your own opportunity, you can choose your own work schedule, so on and so forth. However, the sting of….
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Being a freelancer or a solopreneur offers a lot of benefits such as: there’s no limit to the earnings, you can work where you want, you have the freedom to create your own opportunity, you can choose your own work schedule, so on and so forth. However, the sting of loneliness while solopreneuring is inevitable and should not be overlooked, according to an article, Use these Tips to Avoid the Sting of Loneliness While Solopreneuring. Loneliness can take a toll to your general well being and overall success.

Here are a few ways to combat loneliness, and keep you engaged and motivated as a freelancer.

1. Keep in touch throughout the day

Keeping in touch with family and friends throughout the day via text messages, Viber, Messenger or Skype can make you feel you’re not alone in home office space, but make sure it will not impede your efficiency and productivity in favor of socializing.

2. Consider Virtual Office Plan

For a change of atmosphere so you can breathe fresh air and also expand your network, you may want to consider virtual office plan that allows you to rent office space by the hour. This plan also includes a professional receptionist to answer calls “live” in your company’s name, voicemail, call transfer, a prestigious mailing address for your company business cards and letterhead to help you build a highly professional presence.

3. Set up video calls and personal meetings with your clients

As a freelancer, instead of communicating with your clients through email, arrange a video call or a voice call. Or once in a while you can also book a meeting room to meet your clients in person. This way you build relationships with your clients and at the same time alleviate the sting of loneliness and boredom being a solopreneur.  

4. Take a midday break and do some personal errands

To alleviate loneliness and boredom that can ruin your focus and productivity, take a break in the middle of your freelancing work. You can go to a nearby coffee shop to have a good sip of coffee with a friend, or eat your lunch at your favorite restaurant. This midday break will help you feel refreshed and rejuvenated when you go back to work as freelancer.

Conclusion

To fully enjoy the benefits of freelancing, don’t forget to follow these simple tips, working as a freelancer. In addition, if you’re looking for workspace solutions in Lake Mary to combat loneliness and expand your network at the same time, YourOffice Lake Mary offers you a wide choice of office and workspace solutions: virtual office space Lake Mary, meeting room access, and coworking office space Lake Mary. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you keep yourself engaged and motivated while working alone? Feel free to share your comments. You can also see us on Facebook.

4 Essential Factors to Increase Employee Productivity

Employee Productivity is an essential factor in business organization and every leader wants to walk into an office with happy and dynamic staff, that every employee is meeting deadlines and contributing a fair share to the workload. This kind of workforce can help your business thrive and take over the….
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Employee Productivity is an essential factor in business organization and every leader wants to walk into an office with happy and dynamic staff, that every employee is meeting deadlines and contributing a fair share to the workload. This kind of workforce can help your business thrive and take over the market share in your industry says Robert Gloer in his recent article, 5 Ways You Can Increase Employee Productivity.

Here are 4 factors to increase employee productivity and keep your employees engaged and productive in your team office space Philadelphia.

  1. Overall OfficeDesign

The general design of your office plays a significant role in your employee’s happiness and productivity. It has also a great impact on the overall health and well being of your employees. Furnishing and designing office space with complete arrays of modern equipment and productivity tools, proper ventilation, adequate lighting and air-conditioning promotes a supportive environment that will maximize your employee productivity.

  1.  Work Flexibility

While you want to make sure your employees are working at optimal levels, it’s extremely important to review the hours they spend in the workplace every week and make necessary adjustments for exceptionally busy schedules. Also, you can allow them to work remotely at least once a week from the comfort of their own home or in a coworking office space near them. Remember, even the most invested employees can become extremely stressed out, tired and disengaged when they get burnout, so work flexibility is important to manage employee productivity. 

  1. Regular Performance Appraisals

Conducting regular performance appraisals is a great way to work together with every team member to create individual and group goals, track performance and give your feedback. This way, the top performers will get positive feedback, encouraging them to continue in their work efforts, while others can get support and training to improve in their weakest areas.

  1. Career Growth and Advancement

One of the best ways to boost employee productivity and engagement is to acknowledge your employee’s effort and dedication at work. And one of the best ways to show your recognition and appreciation is help them advance in their career in line with your industry. A company that gives a lot of value in helping their staff grows in their careers by promoting from within will have the best results in productivity improvement.

There are numerous ways that you can foster productivity and engagement in your office. However, as a leader you need to be involved in every aspect of your business and get your staff motivated through your leadership.  So if you are looking for better workspace solutions for your business in Philadelphia, YourOffice offers you a wide choice of office and workspace solutions: Philadelphia flexible office space, Philadelphia team office space and Philadelphia virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

 

How do you promote employee engagement and productivity in your office? Feel free to share your thoughts.  You can also visit us on Facebook and Twitter.

4 Ways to Keep You Engaged and Motivated as a Freelancer

Today, with modern technology, remote work is widely accepted and preferred choice for many businesses. But if your business is new to remote work, you have to be aware of the common blunders that could bring disaster for your staff and your company, according to an article, 4 Pitfalls of….
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Today, with modern technology, remote work is widely accepted and preferred choice for many businesses. But if your business is new to remote work, you have to be aware of the common blunders that could bring disaster for your staff and your company, according to an article, 4 Pitfalls of Remote Work (and How to Overcome Them) by Syed Balkhi.

Here are 3 common issues of remote work and tips to resolve them.

  1. Lack of Personal Interaction

Working remotely might be perfect for introverts who thrive on solitude, but for extroverts who get a boost from others the lack of personal interaction in remote work might take a toll. Though remote companies conduct regular video meetings, it’s still hard to create a personal interaction through a computer screen. Therefore, to combat this issue, make sure to promote online community for remote workers in different coworking spaces across the country and have a company retreat at least once a year to meet face to face and make genuine connections.

  1. Lack of Clear Communication 

Typically, all of your communication is handled via the internet and there are so many platforms to message coworkers when you’re working remotely.   Thus, information can easily slip through the cracks if there is no specific platform to use.  To avoid this issue, designate a particular communication platform to use like Skype or Slack and every remote worker should stick to it.  Having your entire remote team on the same communication channel will help improve your communication.

  1. Loss of Productivity

Working from home can increase distractions like friends and neighbors calling, children playing and yelling, dogs barking, etc. and as a consequence a loss of productivity of your remote workers. Therefore, encourage your remote team to designate an office space at home, or rent office space by the hour to ensure productivity. 

Conclusion

Being aware of the pitfalls of remote work and how to deal with them can help you create a successful remote team.  So if you’re looking for workspace solutions for your remote team in Ballantyne, YourOffice Ballantyne offers you a wide choice of office and workspace solutions: virtual office space Ballantyne, meeting room access, and coworking office space Ballantyne. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you manage your remote team? Feel free to share your thoughts.  You can also visit us on Twitter and Facebook.

3 Tips to Build and Promote Customer Loyalty

Customer loyalty is the key to a thriving business, according to a recent article, How You Can Build Long Lasting Customer Relationships by Entrepreneur Store.  Nevertheless, a great product or service doesn’t guarantee that your customers will keep coming back.  In fact, 89 percent of customers will switch businesses after….
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Customer loyalty is the key to a thriving business, according to a recent article, How You Can Build Long Lasting Customer Relationships by Entrepreneur Store.  Nevertheless, a great product or service doesn’t guarantee that your customers will keep coming back.  In fact, 89 percent of customers will switch businesses after a bad experience with a brand.

So, here are three ways you can create a customer experience that will promote loyalty and advocacy for your business in Orlando.

  1. Express genuine concern.

Instead of using automated responses and voice recorded messages to address customer queries that actually result in alienating users; personalize and customize your responses based on the data gathered from questionnaires or formerly recorded information specific to the customer to make them feel that they are being understood and heard. Or you can hire a professional virtual receptionist to answer calls “live” in your business’ name and transfer calls.  Addressing your customer needs timely and appropriately result in trust and connection, which is invaluable.

  1. Listen to customers attentively.

Quick response to customer needs is very important, but it doesn’t mean you have to do all the talking. Allow them to speak to tell you their concerns so you can make appropriate changes or amendment in their situation. Express apology if they are experiencing any problem or issue.  Listening attentively to your customer fosters courtesy and dependability which are valuable to your business success.

  1. Streamline the process.

Review and examine your business processes and see how to simplify them so you can directly address the customer’s needs. You can book a meeting room to discuss with your team how to streamline the customer experience. Remember, good customer experience doesn’t necessarily need to be complex.

Business success isn’t all about a great product or service, but customer experience is an essential factor that shouldn’t be ignored.  So if you are looking for workspace solutions in Orlando to improve customer experience, YourOffice Orlando offers you a wide choice of office and workspace solutions: Orlando flexible office space, Orlando team office space and Orlando virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you build lasting relationships with your customers?  Feel free to share your thoughts.  You can also visit us on Twitter and Facebook.

 

4 Ways to Keep You Engaged and Motivated as a Freelancer

Switching to remote work greatly benefits companies in terms of hiring top talent and keeping their staff happy according to Albizu Garcia in his recent article, How to Transition Your Team to Remote Work.  Nevertheless, eliminating the physical office and allowing employees to work remotely is not an easy undertaking! Here….
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Switching to remote work greatly benefits companies in terms of hiring top talent and keeping their staff happy according to Albizu Garcia in his recent article, How to Transition Your Team to Remote Work.  Nevertheless, eliminating the physical office and allowing employees to work remotely is not an easy undertaking!

Here are some tips for a successful transition to remote work.

  1. Have clear remote work policies.

Remote work policies will depend on the size of your team and needs of your company.  Does your team need to be online during specific office hours or will they be able to set their own schedules?  How will your team track and monitor progress on projects and measure results?  It’s essential to clearly define expectations, share them with everyone on the team, and update them regularly before switching your team to remote work.

  1. Have all the tools in place.

Which tools will your team use to communicate and collaborate effectively?  Which tools will your team use to organize and share documents and data securely? Team collaboration and communication can become muddled and disconnected quickly if you are not prepared; therefore get all the tools ready to support your remote employees before switching to remote work.

  1. Get your managers/leaders prepared.

The transition can become intimidating, so it’s important to train and prepare your team leaders. Make sure they also have the right tools to make the transition successful.

  1. Have a particular meeting space.

Switching to remote work allows your business to reduce/eliminate expenses such as rent and utilities. Nevertheless, you may still need to book a meeting room or rent office space by the hour that provides creative and comfortable space for in-person brainstorming or collaboration sessions with your team or client meeting.

  1. Maintain your company culture.

With the money you save from eliminating an office space, you and your team can travel and meet each other quarterly or annually. Also, there are many ways to maintain a company culture digitally like giving rewards for accomplishments such as cash gifts or gift cards and regular video conferencing to bring your team together.

  1. Trust your team.

Going remote will entail challenges and you can’t control everything all of the time, so it is essential to trust your employees and let them find their own solutions to challenges that transpire when necessary and suggest how to improve things moving forward.

Conclusion

With proper planning and preparation, your business can switch to remote work successfully. If you need workspace solutions for your remote team in Philadelphia, YourOffice Philadelphia offers you a wide choice of office and workspace solutions: small office space Philadelphia, executive suites Philadelphia and meeting space Philadelphia. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

We hope this article has been informative one and we’d love to hear your comments.  You can also see us on Twitter and Facebook!

Basic Onboarding Program for Your Small Business

A recent article, 10 Onboarding Best Practices Every Small Business Should Follow by Rob Starr says that every small business should have Onboarding practices that integrate new hires into your business culture and procedures— to provide them engagement from the first day of work and onward. Here’s a Basic Onboarding….
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A recent article, 10 Onboarding Best Practices Every Small Business Should Follow by Rob Starr says that every small business should have Onboarding practices that integrate new hires into your business culture and procedures— to provide them engagement from the first day of work and onward.

Here’s a Basic Onboarding Program your small business should implement. 

  1. Let a new hire feel a sense of belonging. Before your new hire shows up on day one in your Team Office Space Ballantyne, send them any company information before they start so they feel welcome. Also, you can send them any paperwork that can be filled out through email to start building their focus and engagement.
  1. Discuss to a new hire your company policies. Discussing with new hires the company policies is critical. Ideally, in the first day of the new hires, provide them a copy of your company policies and guidelines and you can use your meeting space Ballantyne to discuss with them in detail your company’s dress code, policy about lunch break, leaves, tardiness, absences, pay periods, etc.
  1. Introduce a new hire to the team. Your existing team members want to know who the new face is in the team. In just a few words, tell something about who the new employee is and the significant role they’ll be playing in your company.
  1. Give a new hire a work buddy. Assign a buddy for the first few months to help a new hire adjust and get acquainted with their jobs. Make sure they understand it is fine to ask questions during any part of the process.
  2. Let a new hire see the big picture. Show to a new hire every department of your company to see the entire workflow and allow them to understand how their efforts contribute to the whole. It’s also a good idea to assign one employee in each department to answer any queries.

Onboarding program is essential to every business to help new hires move forward. Likewise, a well designed office space is a key factor to retain top talent. YourOffice Ballantyne has come alongside dozens of businesses looking for everything from office space Ballantyne to meeting space Ballantyne. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope this article has been informative one and we’d love to hear you comments.  You can also see us on Twitter and Facebook!

Why Delegating is Beneficial to You and Your Business in Orlando

The lack of ability to delegate is one of the biggest problems of most managers and business leaders. Nevertheless, in an article, 6 Reasons Delegating is Good for Your Business by Kayla Sloan says that delegating is one of the most powerful tools for a successful leadership.  Here’s why. Delegating helps you save time…..
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The lack of ability to delegate is one of the biggest problems of most managers and business leaders. Nevertheless, in an article, 6 Reasons Delegating is Good for Your Business by Kayla Sloan says that delegating is one of the most powerful tools for a successful leadership.  Here’s why.

  1. Delegating helps you save time.

As a business leader in a commercial office space, time is something you never seem to have enough of.  For each task you cross off your list, there are at least ten more things left undone, that’s why delegating is beneficial for your business.  Through delegating, you save time to be used in other business activities like attending an important meeting with a potential client in meeting space Orlando or in other personal activities.

  1. Delegating keeps you in good shape.

Proper delegation helps prevent stress and keeps you physically and mentally fit. It  gives you more energy to work on your skills and capacities. You will become more productive as the stress will be reduced, which means that your vision will be widened. This will help you accomplish your goals in less time and set up higher goals to achieve.

  1. Delegating empowers others.

Effective delegation empowers your staff to make decisions, learn new skills and feel their value. They feel motivated to aim higher achievements within your company, and they feel satisfied and content which increases loyalty and reduces the risk of looking for new jobs in other company.

  1.  Delegating distributes task more fairly.

If workload of each employee is unequally distributed, it can lead to resentment, disengagement and worse job turnover, which may result in business losses. Delegating jobs to other team members can help you with fair distribution of tasks among them.

Conclusion

Indeed, delegating isn’t easy, but learning to delegate helps you save time, keeps you physically and mentally fit to run your business efficiently and most of all helps you build a powerful team. So if you are looking for workplace solutions in Denver to keep delegated tasks get done in a timely manner, YourOffice Orlando has come alongside hundreds of business looking for everything from staffed flexible offices Orlando to agile office space Orlando. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

How do you delegate tasks to your employees and how delegation benefits you and your company? Feel free to share your comments. You can also visit us on Facebook and Twitter.

5 Possible Reasons Why Business Fails

Starting a business always entails risks, and unfortunately not every business will thrive. A recent article, How to Rebuild After Your Business Fails by Mike Kappel says that according to research, roughly 30% of new businesses fail during the first two years of launching. Here’s why. Lack of research on….
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Starting a business always entails risks, and unfortunately not every business will thrive. A recent article, How to Rebuild After Your Business Fails by Mike Kappel says that according to research, roughly 30% of new businesses fail during the first two years of launching. Here’s why.

  1. Lack of research on market trends/demands.

Businesses fail because of lack of market demand for their product/service. It’s critical to carefully investigate and thoroughly research the market you are trying to enter when you launch your business.   Think outside the box by researching unsaturated markets and develop something new that will attract customers rather than trying to go into a crowded market.

  1. No concrete business plan.

One common mistake entrepreneurs make while launching their ventures in a commercial office space is not having a solid business plan. Starting a business isn’t just about your passion, but you should have a realistic and attainable business plan. It must be clear and concise and must contain sections of your mission statement, market analysis, details about your product or service, and business goals. It should also include possible problems and solutions for issues you may encounter.

  1. Insufficient Fund.

Many businesses launch with insufficient capital, so it might mean that your business can’t pay bills or loans on time. Plan your finances when you start your business, consider expenses such as office space rentals, insurance, supplies, salary and wages, etc.  to help raise enough capital and to keep you financially stable as you grow your business.

  1. Poor location and lack of internet presence.

Your location lends trust and prestige to your business reputation.  You must focus on your internet presence just as much as your physical business location. Create an inviting website that’s easy to navigate for potential customers. Your strong internet presence about your business’s product/service is necessary for customers researching and shopping online.

  1. Ignoring customer feedback.

Businesses that lose touch with their customers by ignoring customer feedback are most likely to fail.  Watch and observe customer trends and find out what people like about your product or service. Listen to customers feedback whether positive or negative and respond to them courteously and accordingly.

Conclusion

These are the most common causes why a business doesn’t prosper. So if your first venture failed, take time to recover and give yourself a financial and mental break to relax before you dive into another venture. When you’re ready to take another venture in Lake Mary, YourOffice Lake Mary features a network of world-class business addresses. Each location offers both beautifully appointed short term offices Lake Mary and permanent individual office space Lake Mary. Our offices are move-in ready and equipped with top furnishings and technology that are guaranteed to leave a lasting impression.

What are the lessons you learned from your first venture?  Let’s see your comments below.  You can also visit us on Facebook.

5 Meeting Blunders You can Easily Fix

A recent article, 8 Meeting Mistakes You Can Easily Avoid by Howie Jones believes that meetings can be a major asset to companies when done appropriately. Effective meeting is where goals are aligned, conflicts and issues are resolved, better decisions are made and team members are being heard and valued…..
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A recent article, 8 Meeting Mistakes You Can Easily Avoid by Howie Jones believes that meetings can be a major asset to companies when done appropriately. Effective meeting is where goals are aligned, conflicts and issues are resolved, better decisions are made and team members are being heard and valued.

Here are 5 meeting blunders you can easily fix  to ensure successful meetings.

  1. No clear purpose of agenda.

It’s a red flag that the meeting in a meeting space is futile and pointless if there‘s no clear purpose of the agenda.  So make sure that you have a clear and concise agenda and try to stick to relevant points with clear calls to action. Remember, the flow of the entire meeting depends on your agenda.

  1. Attendees are not participating.

A meeting is ahuge waste of time and money when attendees are disengaged. So for meetings to be successful, you have to ensure that every participant is actively participating.  Encourage everyone to share their points and opinions and don’t let talkative individuals control the discussion.

  1. Go over the allotted time.

Time is gold, so make sure that you value everyone’s time by strictly following the allotted time.  For instance, if the meeting is supposed to start at 3 pm and end at 4 pm, then it should exactly start and end at specified time—no exceptions. If a discussion is going, hold onto that thought or idea and save for the next meeting. Have a timer or ask your assistant to give you a five-minute warning to make sure that you don’t exceed the allotted time.

  1. No designated facilitator.

The meeting can easily run off track if there is no in charge of it — participants start discussing matters that aren’t relevant instead of sticking to the agenda. To ensure that discussions remain positive and focused, and that follow-up tasks are assigned, designate a facilitator to lead and direct the meeting (rotate the leader for every meeting to keep everyone engaged and provide some variety).

  1. Fail to find the perfect meeting space.

When booking a meeting room, make sure to know what technology you will need, how many people will participate and how long the meeting is to last, otherwise  wrong meeting room can even ruin an important meeting.  Don’t undervalue the importance of functionality and ambiance.

Conclusion

Failure to rectify these meeting blunders will result in fruitless meetings that are obviously a serious waste of time and money. YourOfficeBallantyne has come alongside dozens of business looking for everything from office space Ballantyne to meeting space Ballantyne. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope this article has been informative one and we’d love to hear your comments.  You can also see us on Twitterand Facebook!