Tag Archives: Full Service Virtual Offices

Short term Offices

A recent article, Six business communication trends for 2016 you need to know about by JT Ripton says that business communications is no longer exclusively the domain of office phones, faxes, emails and letters but indisputably evolving continually with the advancement of technology. Here are the top six business communications….
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A recent article, Six business communication trends for 2016 you need to know about by JT Ripton says that business communications is no longer exclusively the domain of office phones, faxes, emails and letters but indisputably evolving continually with the advancement of technology.

Here are the top six business communications trends in 2016.

  1. Mobile devices (BYOD)

Bring your own device (BYOD) is a great driver in the change of business communications.  For instance, employees in team office space come to work already equipped with powerful mobile devices: their smartphones.

  1. Web-based communications

Implementation of web based communications platforms are widely accepted since business communications has moved to mobile devices.

Systems such as those hosted by business VoIP and cloud-based email servers better adapt to diverse computing environment because all they need for access is a web browser.

  1. Unified communications (UC)

Businesses are now embracing UC such as text, chat, video, file sharing, and screen sharing in addition to email and phone communications in response to the expanded range of communications options.

  1. Web Real Time Communication (WebRTC)

WebRTC is an open standard for peer-to-peer unified communications that allows businesses to simply embed rich communications in apps and websites without plug-ins, hardware or proprietary technology.

Businesses are implementing WebRTC as an easy, cost-effective method to deploying unified communications.

  1. The Internet of Things (IoT)

Devices connected to the communications landscape via the IoT are starting to transmit real-time business data that workers use throughout the course of the work day; and as systems advance, there will be more collaborative business communications that involve these devices.

  1. Better communications security

The shift toward better security can be observed in communications standards such as WebRTC, which provides secure VoIP and unified communications connectivity right out of the box.

Conclusion

These trends are driving the evolution in business communications today and in the years to come.  Workstations are also adapting to the fast advancement of technology for more efficiency and productivity. YourOffice offers you a wide choice of office and workspace solutions: virtual office space, meeting room access, and coworking office space. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

What trends will be significant in 2016? Let’s know in the comments. You can also visit us on Twitter and Facebook.

Office Space

If your small business is just starting out, the Christmas bonuses you are able to offer may not be as generous as you (or your employees) were hoping for. So, if your monetary gift is meager, below are a few ideas to help improve a holiday bonus. Extra Paid Vacation….
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If your small business is just starting out, the Christmas bonuses you are able to offer may not be as generous as you (or your employees) were hoping for. So, if your monetary gift is meager, below are a few ideas to help improve a holiday bonus.

Extra Paid Vacation Days
Surprise your team with some extra time off, that they can cash in during the new year.

Holiday Ham or Turkey Give Away
Give your team the gift of one-less-thing-to worry-about-during-the-holiday-season. Especially if your employees have children or will be doing the majority of holiday cooking, a sizeable free ham or turkey is a great annual gift.

The Good Stuff
If you plan to gift your employees with wine or spirits, make it a special treat. Choose something exotic and expensive, something to enjoy, that they wouldn’t normally purchase.

Date Night
If your employees have significant others, create date night packages to surprise them with. Each package could contain movie tickets for two and a gift card to a romantic restaurant. Depending on how well you know your team and their partners, you could even personalize the package contents for each couple. This takes more time and creativity than other gifts, but if you have created a close bond with your team, it would be a very meaningful gesture.

Gift Cards
These aren’t original or personal, but if your team is new and you are unsure what to get them, you can’t go wrong with a gift card. Especially if the gift card treats them to a delicious meal or a popular shopping establishment.

Don’t be a Scrooge
Even if your budget is too low to give your team an impressive raise or bonus, there are other ways to make them feel appreciated. However, as your business grows, keep looking for ways to improve your budget. Perhaps you are paying too much at your current business location, or maybe you are paying for extra space or amenities that you don’t need. If so, consider contacting YourOffice. YourOffice offers you a wide choice of office and workspace solutions: flexible office space, team office space and virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

Holiday Party

A recent article, 5 Tips to Prepare You and Your Business for the Holidays by Joshua Sophy agrees that the holiday season is the busiest as well as the best time of the year for small business sales. However, while the holiday brings more sales, it also brings steep competition….
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A recent article, 5 Tips to Prepare You and Your Business for the Holidays by Joshua Sophy agrees that the holiday season is the busiest as well as the best time of the year for small business sales.

However, while the holiday brings more sales, it also brings steep competition among businesses; therefore staying ahead is very crucial.

Listed below are four tips that will help your business get ready for the holidays.

  1. Substantial inventory of saleable products

Consider the last year’s sales to know the products that sold best with customers and what didn’t. Remember to have sufficient inventory of products based on customers’ demands.

Having shelves filled with inventory that’s not moving is a loss.

  1. Offer holiday promotions

Focus on providing holiday promotions specific to your products and services. Once you’ve created special offers, here are some options to get them in front of potential customers.

  • Email marketing
  • Social media
  • Ad campaigns through major search engines like Bing and Google
  • Brick-and-mortar shops should consider offering local in-store promotions
  1. Delegate administrative tasks

As a small business owner, you should take advantage of the countless technologies that facilitate the burden of handling mundane tasks and help you focus on the core of your business (your customers). For instance, virtual office provides a professional receptionist to answer calls “live” in your business’ name, voicemail, call transfer, mail and package handling.

  1. Keep your momentum

Every penny should be accounted for at the end of the season. Organization, proper tracking and planned tactics set in advance are significant to a fruitful and successful holiday season.

Conclusion

These tips will help your small business get ready for the holidays.  If you need some assistance to focus your effort on sales, YourOffice is looking to be your partner in equipping you with several solutions. YourOffice offers you a wide choice of office and workspace solutions: flexible office space, team office space and virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you prepare your business for the holidays?  Feel free to share your comments.  You can also see us on Facebook and Google Plus.

Office Space

A recent article, Six New Year’s resolutions for small business owners by Jeremy Gutierrez says that the beginning of a new year is a great chance to take inventory of your personal happiness and wellness  as well as business triumph. Here are some tips that can make your income greater and….
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A recent article, Six New Year’s resolutions for small business owners by Jeremy Gutierrez says that the beginning of a new year is a great chance to take inventory of your personal happiness and wellness  as well as business triumph.

Here are some tips that can make your income greater and your stress level lessen in 2016.

Have a weekly calendar
It’s vital that you understand the goals that you need to achieve for the week. However, emergency situations may arise that pull you off course; but you have to come back to your original plan for the week otherwise next week is going to be even worse.

Delegate
Delegating some tasks helps you focus on the core of your business and lessens your stress.  For example, identify one or two trusted employees to whom you can delegate important tasks or avail of a virtual office plan to help you with some administrative tasks like answering calls “live” in your business’ name, emails and package handling.

Create sales strategy
Be strategic in choosing your clienteles to avoid roller coaster experience.  An established and diverse customer base is key to long-term success.

Stay on top of your financials
Weekly examination of cash flow and financial statements is important practice to assess efficiency and productivity of your business operation.

Be a role model
A small business owner sets the tone for the entire workstation. Your team in Flexible Office Space or team office space will be motivated by your actions more than your words. Hence, develop good practices, lead by example, and have successful and happy years to come.

Join professional groups
Joining professional groups offers a great chance to network with your peers, share triumphs and failures, and learn from the experiences of your fellow business owners.

Conclusion
New Year offers great opportunities; thus, following these tips will help your business and personal life be happy and successful. With much anticipated success, YourOffice has come alongside hundreds of businesses looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope this article has been helpful. We’d love to hear your thoughts.  We’d also love to see you on Twitter and Google Plus.

Coworking Office Space

A recent article, Co-working and the sharing economy for business travel by Mark Dauner says that coworking is not just a typical place for virtual workers but in certain occasions it could be very beneficial to business travelers who need a quiet place to work for a few hours. There….
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A recent article, Co-working and the sharing economy for business travel by Mark Dauner says that coworking is not just a typical place for virtual workers but in certain occasions it could be very beneficial to business travelers who need a quiet place to work for a few hours.

There are various types of coworking solutions to choose from, but as a business traveler, a co-working space that allows you to reserve space by the hour or the day is much more conducive.

There are things you need to consider before getting work done in any co-working space. Here are a few of them:

  • Look for a coworking office space that is convenient and accessible. Is it close to where the client’s office is? Is it close to the convention center you’re going to? Is it near the bus, train or subway station?
  • Make sure the space offers features and amenities you need. Do you need to be on the phone or working with highly confidential information? Then perhaps you don’t want to be in a shared office space that is full of other individuals working. You might prefer an executive office space
  • Do you have the connectivity you require? Is the Wi-Fi safe, fast and stable? Are you able to print if you need to?

You should always remember these things wherever you’re working outside of the office, but it’s especially important in a shared space like this.

Conclusion

With coworking, business travelers can stay connected, productive and efficient while away from their head offices.  If you’re traveling for business, you should consider YourOffice. We provide an exciting workspace solution suitable for road warriors like you. YourOffice offers you a wide choice of office and workspace solutions: virtual office space, meeting room access, and coworking office space. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

Would you consider co-working when on business travel? Let us know your comments below. You can also visit us on Facebook and Google Plus.

Short term Offices

It’s hard to find a business that doesn’t give back to the community in some way. And that’s a really good thing. When businesses choose to use their resources to help people in need, they make a big impact in the world. Whether great or small, every business can make….
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It’s hard to find a business that doesn’t give back to the community in some way. And that’s a really good thing. When businesses choose to use their resources to help people in need, they make a big impact in the world.

Whether great or small, every business can make a difference. Below are three things for you to consider about becoming a business that cares.

Don’t overthink it
Establishing a philanthropic mission for your business can go hand-in-hand with what your business is already doing. Evaluate the various byproducts of your business that could benefit the community or even benefit others globally, and go from there. For example, Panera Bread partners with Feeding America and other hunger relief organizations, by donating their unsold baked goods. It was a simple and effective concept; instead of letting fresh food go to waste, let’s donate it. Helping others doesn’t always need to be an extravagant gesture, sometimes even the simplest of actions can make a huge impact.

Share your vision
Once you have chosen the mission that your business is going to support, make it part of your business model. Defining a philanthropic vision is not only about giving back, it’s about redefining your business, so that when employees join your team and customers support your business, they are fully aware of the mission they are also supporting. For example, when people buy a pair of TOMS shoes, they know that their purchase donates a pair of shoes to a person in need. The advertising for their brand is focused on increasing awareness about the company’s mission to care and provide for the poor. That is what people think of when they see an advertisement for TOMS. It’s a powerful marketing strategy that is good for the business and the cause.

Be more than a business
If you desire to have a company filled with hard working, passionate people, you must give them a passionate cause to work for. The day to day monotony of working for a seemingly insignificant business is stifling to creativity and soul-crushing to someone longing to make a difference. Creative people who want to make a difference in the world are amazing employees to have, so your business should be the kind that attracts those people, not the kind that holds them back. Show your employees and  your customers that you care about them and that you care about the world around them. By choosing to use your business as a vessel to make a positive impact in the world, you are also inspiring others to be part of the mission and giving them something bigger to be part of.

Manage and promote your mission virtually
An efficient way to run a growing outreach program is to set up a virtual office. Communications can be done anytime and anyplace that has internet access, and you can promote and track your cause on social media. You can also hire a virtual assistant to handle communications and donations between your business and the organization you choose to partner with. With a virtual office, you can successfully manage an outreach program and your business simultaneously. Contact YourOffice and ask about their virtual office packages. YourOffice offers a wide choice of office and workspace solutions: flexible office space, team office space, and virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

Team Officespace

A recent article, 7 Things to Ponder Before Getting Small Business Financing by Melinda Emerson says that if you have bright idea for a business and you think that financing is the best option to get started, then be careful. Immediately seek small business financing rather than bootstrapping it with your….
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A recent article, 7 Things to Ponder Before Getting Small Business Financing by Melinda Emerson says that if you have bright idea for a business and you think that financing is the best option to get started, then be careful.

Immediately seek small business financing rather than bootstrapping it with your personal assets can be risky— it brings its own crop of distractions.

Here are things to consider before pursuing small business financing.

1. You might appear as a beggar
You don’t have financial track record if you’re a startup.  Therefore, your potential investor has the power over you and puts you at a disadvantage by charging you a higher cost of capital.

2. You could undervalue your company
When you seek financing, you need to assign monetary value on your company based on its assets and intellectual property —it’s easy to commit substantial mistake that you’ll be able to calculate afterwards.

3. You might get the wrong partners
You put your business at risk when you partner with an investor hastily. The proposal to finance your endeavor seldom comes without strings, so ensure you understand your financier better than you understand your spouse otherwise you may not be ready to take the leap.

4. You’ll be sidetracked from building your customer base
Building a customer base needs motivation and commitment; acquiring financing needs the same. Once you divert your interest from your clientele to pursue funding, you will be sidetracked from building your clientele which is the essence of your business.

5. You Could Lose Control of Your Company
You’ll have to appoint a Board of Directors that will have financial and board control.  Backers don’t know you as a fresh entrepreneur and may vote to disregard you as the CEO.

Conclusion
A true entrepreneur sees business opportunity as a way to hone talents and instincts that yields long- term success rather than quick cash. As a startup, YourOffice can help you launch your business by ensuring the right setup for you. YourOffice features a network of world-class business addresses. Each location offers beautifully appointed day offices and team office space that are fully wired and ready for you to move in and start working.

Would you like to launch your business?  We’d love to hear your thoughts below.  You can also see us on Twitter and Facebook.

shared office space

A recent article, High Levels of Quality Communication by Chris LoCurto says that good communication skills are keys to success. If you want to be successful leader, you need to be a good communicator. Here are some qualities of  good communication skills. Respect and understand  You have to respect people….
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A recent article, High Levels of Quality Communication by Chris LoCurto says that good communication skills are keys to success. If you want to be successful leader, you need to be a good communicator.

Here are some qualities of  good communication skills.

Respect and understand 
You have to respect people in all manners- their emotions, time, and situations.
You have to be aware of other people’s emotions. It’s important to understand and it’s something that you need as an interpersonal skill.
See how they are–what are people experiencing. If you’re the leader, what are they experiencing with the work that you’ve lay on them? Have you done too much or too little? Think about these things.

Self-Control
You have to be in control of your emotions. You have to discern the situation and know the appropriate behavior.
There are times where you could be totally discouraged with a team member because of something that’s going on. You don’t have to get angry or crazy, understand what’s happening.

Self-confidence
If somebody’s trying to control or manipulate you, then you should  go ahead and be assertive. Set a good healthy boundary and display self confidence that you fully understand what you’re saying.

Identify and solve problem
You have to identify exactly what the problem is. Don’t just talk but gaining great perspective by listening and then create strategies or objectives to solve the problem.

Responsible and Accountable
If you say that you’re going to do something and you don’t, then be responsible and accountable if something clashes or fails because of something you did or did not do.
Apologizing and accepting your mistake; not only make you a great communicator, but yield trust and loyalty.

Conclusion
Good communication skills are one of the key elements of good leadership. Having a good leader and workplace where team collaborates will surely yield success. YourOffice is a leader in providing the most prestigious executive office space and shared office space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.

Would you like to give your view on good communication?  Feel free to share your thought.  You can also see us on Twitter and Google Plus.

Virtual Office Space

What does a dry-cleaning business in Massachusetts, a marketing company in San Francisco, and a custom shelving business all have in common? They all sponsor community service projects. Owning a small business gives you the opportunity to get involved in your community and help people in need. Not only will….
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What does a dry-cleaning business in Massachusetts, a marketing company in San Francisco, and a custom shelving business all have in common? They all sponsor community service projects.

Owning a small business gives you the opportunity to get involved in your community and help people in need. Not only will this strengthen your customer relationships and establish integrity for your company name, giving back to the community gives your business a greater mission than just corporate success.  Establishing a philanthropic vision with your business will create a culture of passion, dedication, and service, that will improves work environment and employee moral.

Below are a few ways that your business can get involved with community service and outreach projects.

Sponsor
Donate a portion of your sales to a local charity or sponsor a local organization, like a little league team or an arts program. It can be as simple as purchasing a banner to hang in a stadium, or an advertisement to post in a program. Find something that enriches the community that your business can support.

Donate
Donations don’t necessarily need to be monetary. Your business can donate some of it’s products to benefit a community event. For example, if your company specializes in healthy granola bars, water consider donating them as snacks for a charity run. Your business could also provide gift baskets for auctions or other fundraising events.

Host
If your business has enough space, you can host community events and fundraisers. Hosting holiday events is a great way to get your business involved in the community. Most Publix branches host a free Haunted House for families to attend during October. This event includes free food samples from local businesses, live music, raffle drawings, face painting, and more.

Partner
If there is a local business that compliments yours, consider partnering with them to share each other’s products and co-sponsor events. For example, your granola bar business may be in the same area as a loose leaf tea business. Consider providing free samples of their tea to pair with free samples of your granola bars and vice versa at their establishment. Find ways to work alongside your fellow business owners, to better serve your community and increase rapport with customers.

Choose your location wisely
The community where your business resides will contribute to the success of your business or the decline. When choosing your business’ location, be aware of opportunities to participate in community events. If you are in the process of scouting out an office location for your business, or if you are looking to change your current location, contact YourOffice. YourOffice features a network of world-class business addresses. Each location offers both beautifully appointed short term offices and permanent individual office space. Offices are move-in ready and equipped with top furnishings and technology that are guaranteed to leave a lasting impression.

Co-working office space

The captain of a ship is only as good as his (or her) crew. To build a successful business, first you must establish a work environment and leadership style that gives your employees the best opportunity to succeed. Below are 7 tips to help you be a leader who inspires….
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The captain of a ship is only as good as his (or her) crew. To build a successful business, first you must establish a work environment and leadership style that gives your employees the best opportunity to succeed.

Below are 7 tips to help you be a leader who inspires excellence in your employees.

  1. Don’t micromanage

            Excessive supervision or trying to do everything “your way” is not the mark of a good leader. An effective leader delegates tasks to their employees and entrusts them to complete it, without standing over their shoulder, or worse, swooping in and taking control. If you undermine your employees by micromanaging them, your business will either have a high turnover rate or be filled with lackluster employees, who have lost the spark of innovation.

  1. Put family first

Your family should come before your business and the same courtesy should extend to your employees. Of course, you and your employees will need to reach a compromise and there are times when sacrifices will need to made, but family should be a priority. A good leader looks out for the best interests of their team, not just their business. Don’t make your team choose between being a good parent or spouse and being a good employee. Choose benefit packages that allow your employees to take care of their families, with healthcare provision and paid vacation time.

  1. Think before you ask

It’s easy to send a quick email and make requests of your employees when projects come to your attention, but be careful not to overburden your team. Delegation only works if the task can be completed in a realistic timeframe, not just when you want it done. Good employees will do everything in their power to meet deadlines, but to set them up for success, you need to be aware of the logistics of what you are asking of them. Blindly assigning projects that overlap and cause conflict with other project deadlines will make employees question your management skills.

  1. Make training a priority

Company training sessions don’t have to be torturous. In fact, training should be the time that you pitch the vision of your business and get people excited about working for your company. If the training process for new employees is boring, mismanaged, and insignificant, what will that say to employees about the value of their jobs? A training session done right should engage, encourage, and ensure that employees gain a strong understanding of their job description and expectations.

  1. Create a positive work culture

Actions really do speak louder than words. If you want a team of hardworking, loyal, and passionate employees, you and your leadership team must demonstrate those qualities to the best of your abilities. There is nothing more frustrating than working for a boss who dictates one way and acts another.

  1. Extend grace

People make mistakes. People have bad days, sometimes bad months. A main aspect of being a good leader is recognizing talent. So when good talent suddenly starts to slack, a constructive response is to get to the heart of the issue, not come down harder on that employee. Perhaps something difficult is happening in their personal life, or maybe they have been given tasks that don’t fit their talents.

  1. Leverage their strengths

Don’t just choose the right people for the job, choose the right jobs for the people. If you notice that an employee excels in interpersonal communication, maybe their current role of stocking merchandise or sitting behind a computer isn’t the best use of their talent. Allow flexibility in work procedures, so that you can make adjustments to fit the talents and strengths of your staff. Be on the lookout for new opportunities and ways that your employees can move up within the company.

Be the kind of boss you would want to work for

Behind most innovative and thriving companies is a leader who values the well-being and of their employees. A business that supports the staff and sets them up for success has a higher chance of gaining a loyal following. Customers want to do business with businesses that have a high reputation. The more effort you put into championing your team to success, the more popular your business will become in the industry and the market.

If your new business is looking to attract job seekers, consider offering the ability to work remotely. Consider the option of using a virtual office or renting an executive office space, it provides more flexibility for you and your employees as well as the option of customization. Instead of paying for an entire office building, you can just pay for the specific space or services your business needs. For more information, contact YourOffice. YourOffice has come alongside hundreds of businesses looking for everything from plug and play offices to full service virtual offices. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.