A recent article, 7 Easy Ways to Help Streamline Business Meetings by Anita Campbell says that today’s leaders often recognize the impact of smaller and shorter meetings—gone are the days of long, drawn-out conference room meetings.
Here are tips to help streamline business meetings to stay on task and productive.
- Require every meeting to have a clearly stated objective.
Meeting invitations should clearly state the objective of the meeting in terms of the result expected. For instance, you may state that “The purpose of this meeting in meeting space Philly is to redesign our company newsletter.”
- Outline a brief agenda and include it in the emailed meeting invitation.
This allows your team in Philadelphia Staffed Flexible Offices to have access to the agenda topics without referring to a separate document. Let them review the topics in advance and instruct them to prepare their relevant suggestions for discussion.
- Invite participants who are essential in the meeting.
A meeting tends to take longer with more participants, so if you need to share information about the outcome of the meeting, consider calling or emailing the information later to those who need the information.
- Assign a meeting facilitator.
Team members in your company should understand that the role of the facilitator is to keep the meeting moving and to make sure that everyone who has something to contribute has the chance to talk.
- Start on time. End on time.
The meeting facilitator should encourage all participants to come on time and make sure that he/she restricts the time for each agenda item.
- Follow up.
A follow-up email is necessary to make sure you’re on the same page and responsibilities are assigned respectively. If a follow-up meeting is necessary, schedule it before closing the first meeting, so it doesn’t fall through the cracks.
These tips streamline business meetings so they’re shorter and more engaging. Looking for a place to hold your business meetings? YourOffice is a leader in providing the most prestigious fully serviced office space and meeting space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.