Agile Office Space

Working day after day in a drab, sterile office space is far from the ideal work environment for creative minds. You can give your workspace personality and still remain professional, all you need to do is add a few personal touches that inspire your creativity and make you smile. Below….
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Working day after day in a drab, sterile office space is far from the ideal work environment for creative minds. You can give your workspace personality and still remain professional, all you need to do is add a few personal touches that inspire your creativity and make you smile.

Below are some examples of playful and unique office supplies that can brighten up your workspace and your day. Check out Office Playground for more options.

 For the Nature-Lover

  • Otter Tape Dispenser-an adorable otter floats on his back and holds a roll of tape. The end of his tail is used to quickly cut off pieces of tape.
  • Beaver Pencil Sharpener-If your pencil needs sharpening, this little critter is happy to oblige.
  • Toadstool Date Stamp-Why write in the date, when you can stamp it? This whimsical little stamper can save you time and make paperwork a little less boring.
  • Desktop Water Fountain-The sound of a fountain is a soothing addition to a busy workplace. Check out all the options here.

For the Young at Heart

  • Balance Mobile-These sleek, silver sculptures blend fun, science, and sophistication.
  • Paperweight Planetary-Creative paperweights make a great desk decor piece because they serve a function, instead of just taking up space. This paperweight displays a 3-D solar system, but if a mini-planetarium isn’t your style, they have more to choose from here.
  • Basketball Hoop-If you need a quick break from work, take a few shots…with your mini basketball. This hoop can stick to a wall, door, filing cabinet, your coworkers cubicle. If you hang it above your trashcan, you don’t even need to use the basketball.
  • Race Car Mouse-If you spend long hours on the computer, trade in your standard mouse for a sporty car. It has an ergonomic design and is compatible with MAC, PC, and Linux.
  • Yoda Computer Sitter-Working hard, you are. This little Yoda bobble-head can sit on top of your monitor.

Choose a Theme

Playful office supplies can quickly turn into clutter and lower the appearance of professionalism. Balance is key. Choose a theme and stick to it, the amount of decorations and supplies should compliment the size of your workspace.

If you are a business owner, it’s important to allow your employees the flexibility to add personal touches to their workspace. Whether it is a shared office space or a private office, when an employee feels a sense of ownership in their workspace, they take more pride in their work as well. As a business owner, you know that office location and workplace environment has a critical effect on the success of a company. If you are dissatisfied with your current office situation or are looking to open a new business, partner with YourOffice, to find the right space to fit your needs. YourOffice has come alongside hundreds of businesses  looking for everything from staffed flexible offices to agile office space. Your business is unique, and your office space shouldn’t be any different.

serviced office space

A recent article, Too Hot? Too Cold? 16 Hacks for Dealing With Unruly Office Temperatures by Carly Stec says that office temperatures have significant impact on employees’ efficiency and productivity. More often than not, getting your office to a “perfect” temperature is an impossible battle— some people freeze, others sweat and a….
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A recent article, Too Hot? Too Cold? 16 Hacks for Dealing With Unruly Office Temperatures by Carly Stec says that office temperatures have significant impact on employees’ efficiency and productivity.

More often than not, getting your office to a “perfect” temperature is an impossible battle— some people freeze, others sweat and a few feel perfectly content.

Here are some tips to keep you comfortable in unpredictable office temperatures.

When you’re freezing

  1. Layer up so that you have the flexibility to add or take off some clothing to keep comfortable.
  2. Roll up the curtains or blinds during the day to allow natural sunlight to heat up your area.
  3. Your ears are made of cartilage and are exposed, making them more vulnerable to the cold. Therefore, wearing large headphones will keep them covered up and away from the chilly air.
  4. Drink hot water, coffee or tea.
  5. Wear fingerless gloves to keep your hands warm.

When you’re sweating

  1. Use a small fan to create a breeze.
  2. Drink a lot of water throughout the day to keep you hydrated.
  3. Wear breathable/light materials like cotton, linen, rayon and silk.
  4. Run your wrists under some cold water in the washroom. You can also wet some paper towels with cold water and rest them on your wrists. This will cool off your blood which will cool down your body temperature.
  5. Keep a bottle of cooling spray in your desk and give yourself a spritz whenever you’re feeling hot.
  6. Snack on frozen fruit or smoothies.

Conclusion

Workspace solutions like Ballantyne Team Office Space and Orlando Shared Office Space are cozy places to help you feel comfortable while working. YourOffice is a leader in providing the most prestigious fully serviced office space and meeting space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’s every need.

How do you keep yourself comfortable in your unpredictable office climate? Let us know your tips in the comments section below. You can also visit us on Google Plus and Twitter.

Virtual office Space

A recent article, 5 Marketing Ideas That Fit Your Small Business Budget by Gretchen Kalthoff says that marketing your products or services doesn’t have to be costly.  There are many cost-efficient digital marketing tools and techniques that help small businesses reach their target audiences. Here are five techniques that will….
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A recent article, 5 Marketing Ideas That Fit Your Small Business Budget by Gretchen Kalthoff says that marketing your products or services doesn’t have to be costly.  There are many cost-efficient digital marketing tools and techniques that help small businesses reach their target audiences.

Here are five techniques that will help your business grow without draining your funds.

  1. Relevant email marketing

According to research, customers prefer to receive marketing messages and special offers through email.  Email marketing has become the highest Return on Investment (ROI) of any digital marketing tactic.  It is inexpensive and an effective means for providing consumers with relevant and personalized content.

You can try a free email marketing platform such as Mailjet or Mailchimp  to get started.

  1. Facebook Ads

Facebook Ads are one of the best way to reach your target audience. The platform includes built-in tools which connect you to the right people, set a specific budget and a deadline for how long you want the ad to run.

  1. Incentives for referrals

Creating a customer referral program that gives incentives (like a discounted month of service or a free product for customers who refer friends to your business) can be rewarding for both the customer and business owner.

  1. Adwords campaign

An Adwords campaign is comprised of keywords that pop up particular ads when consumers search for those keywords in Google. Ensure to include specific keywords like “near me”. “Near me” searches in Google have increased 34x since 2011 and have approximately doubled in the past year.

  1. Yelp listing

Yelp gives people the chance to leave honest reviews online. Encourage your customers to see you on Yelp and leave a review about your products or services. Peoples comments online are more likely to be trusted than any marketing campaigns.

Conclusion
Putting these cost-efficient marketing ideas into practice will help your business grow rapidly. Meaning a more presentable and adequate workspace for your team is needed. YourOffice offers you a wide choice of office and workspace solutions: flexible office space, team office space and virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

Do you have any other marketing idea?  Feel free to share your thought below.  You could also visit us on Facebook and Twitter.

Individual Office Space

A recent article, Don’t Use a CRM? Here Are 4 Reasons Why It Might Be The Solution You Need by Leslie Ye  asks, do you want to grow your business? If so, your ability to do so relies on communicating with your prospects and providing them important information at the….
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A recent article, Don’t Use a CRM? Here Are 4 Reasons Why It Might Be The Solution You Need by Leslie Ye  asks, do you want to grow your business? If so, your ability to do so relies on communicating with your prospects and providing them important information at the right time. You simply can’t do this efficiently without a CRM (Customer Relationship Management).

Here are the 4 advantages of using a CRM System regardless of size, maturity, or industry.

  1. Consolidates data.
  • CRM delivers a complete, accurate record of a rep’s entire interaction history with a prospect that’s available with one click.
  • Reps can use a CRM to view their sales pipeline and opportunity lineup.
  • CRMs allow salespeople to filter their own opportunities so that they only have to refer to one page to get a summary of all of their sales in progress.
  1. Improves communication across the sales force.
  • Consistent recording of reps activities reduces friction when passing a lead from one rep to another.
  • When transferring territories, or reassigning a resigned colleague’s opportunity queue, your reps don’t have to reach out to their colleagues to get interaction history. The data they need is already in the system.
  1. Streamlines reporting.
  • CRMs regulate how reps trace their activities and prospect interactions.
  • CRMs make data entry uniform– managers can easily gather and analyze data to understand the overall well-being of the sales organization.
  1. Great solution for business growth.

Manually tracking each interaction is possible with a few customers. However, if you plan to expand your business in the coming years, it will be very time consuming for your salespeople. Recording prospect and customer information is manageable with CRM.

 Conclusion

CRM system is a sustainable tool for every businesses success. YourOffice is looking to be your partner in providing you with other solutions to help your business run smoothly. YourOffice has come alongside hundreds of businesses looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope that this article has been an informative one and invite you to post your comments or questions below. You can also see us on Google Plus / Twitter.

Work Space

Whether you work in an office or a cubicle, the state of your professional workspace can affect the way you view your job and the way others view you. Below are three focus points to help you create a positive workplace atmosphere. Professional A messy workspace is a depressing atmosphere….
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Whether you work in an office or a cubicle, the state of your professional workspace can affect the way you view your job and the way others view you.

Below are three focus points to help you create a positive workplace atmosphere.

Professional
A messy workspace is a depressing atmosphere to work in. Clutter is distracting and bad for peace of mind. Also, your workspace reflects you as a person and a member of the company. If your work area is constantly cluttered and sloppy, you will gain a reputation of having those traits.

If you are an employee, consider your workspace to be an extension of your resume. You may be a brilliant visionary and a hard worker, but if your boss notices your poorly managed work area, it could give the wrong impression. If you want to be recognized as a competent leader who is on top of their work, show that by maintaining a well-organized and clean station.

If you are a manager or business owner, the last thing you want is for your customers and employees to question your ability to run the company. A disorderly executive office is not an encouraging sign that the business is being managed well. A tidy and classy work environment states that everything is in proper order and you are capable of keeping it that way.

Personal
Your workspace reflects your work ethic, so it should reflect your personality too. Find little or big ways to make the space your own. Creating a personal atmosphere will stimulate a sense of comfort and pride at your job. Also, it increases your ability to connect with fellow coworkers and customers. Adding a personal touch to your work area makes a statement about who you are and invites others to share their interests and background as well.

As stated before, professionalism is a priority, so choose a unified theme for your decorations and make sure that your supplies complement each other. Try to avoid being eclectic, choose one or two personality traits to focus on; a favorite color, subject, or activity. But remember, the goal is to increase productivity, so it’s important to choose décor and supplies that inspire you, not distract you.

Efficient
While looks are important when it comes to creating a professional and creative workspace, above all, it needs to be functional. Think through your daily routine: what tasks are you regularly assigned to? What supplies do you use the most? Now ask yourself; what would improve my work experience?

For example, if you are constantly working with forms and papers from multiple departments, you need a file system that is easy to access. Consider installing a shelving unit or paper tray organizer that you can label and temporarily store documents. The goal is to get the papers off of your desk and sorted in an easy to reach location.

If you are working with multiple digital devices, consider using a cordie or cable organizer to keep cords neatly secured and out of your way. An efficient work space saves time and energy, increasing your productivity and decreasing your stress.

Conclusion
If your workspace is messy, boring, or inefficiently designed, you are trapping yourself in a negative atmosphere that will define your work ethic and morale. If you want to look and feel successful at work, use the tips above to create an inspiring and productive workspace atmosphere.

Virtual Office

A recent article, 4 Mistakes Really Nice Leaders Make by Peter Barron Stark shows the importance of a good relationship between leaders and employees.  However, leaders who try to please everyone often times sacrifice good decisions. Differentiating being nice from doing what is right is very important. Here are four….
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A recent article, 4 Mistakes Really Nice Leaders Make by Peter Barron Stark shows the importance of a good relationship between leaders and employees.  However, leaders who try to please everyone often times sacrifice good decisions.

Differentiating being nice from doing what is right is very important. Here are four major mistakes to avoid as you draw a line between being nice and being a well respected leader.

  1. Tolerating problem employees

Leaders who want to please everyone tend to be more lenient to problem employees. They choose to manage by “hoping-and-hinting.” First, they hope the problem employees will eventually improve their attitudes and performances without intervention. When this doesn’t happen, they drop a hint. Instead of training, counseling, and dismissing employees who don’t want to improve, overly nice leaders disregard the problems or transfer the difficult employees to another department.

  1. Inconsistent performance standards

Oftentimes, nice leaders are reluctant to establish and maintain high standards for performance. They drop their standards when employees protest against their high expectations. Nice managers who have a strong desire to be liked will listen to their employees and make adjustments accordingly.

  1. Not attending to problems promptly

As part of the hope-and-hint plan, nice leaders choose to wait, hoping that the circumstance will improve on its own. If problems are not solved promptly, problems within a department or organization get worse and morale suffers-blaming each other.

  1. Rewarding all equally for unequal performance

When rewards are not based upon performance, top performer’s confidence and commitment suffers because the reward system is unfair. Morale suffers when there is no distinction between top performers and low performers.

Conclusion

Efficient and productive employees are the product of leaders who spend their time creating and building strong company cultures and who are able to make tough decisions that are in the best interest of the organization. YourOffice would love to be part of your growing business. YourOffice has come alongside hundreds of business looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

We hope this article has been helpful one. We’d like to hear your comments below.  You can also see on Facebook and Twitter.

Virtual Office Space

Before every great business that came to be, there was a brilliant idea and behind that brilliant idea was tenacity. The world is full of brilliant ideas, but it takes real gumption to turn an idea into a thriving business. Funding can be a major in obstacle when trying to….
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Before every great business that came to be, there was a brilliant idea and behind that brilliant idea was tenacity. The world is full of brilliant ideas, but it takes real gumption to turn an idea into a thriving business.

Funding can be a major in obstacle when trying to get a business idea off the ground. Here are some basic steps to guide you in the right direction.

  1. Choose the right funding for your business

            It is a waste of time and energy to pitch your business plan to the wrong group of investors. Different types of businesses require different types of investors.

  • Venture capital – this is not an ideal investor group for small businesses. These investors seek seasoned entrepreneurs and high-growth industries.
  • Commercial bank Loans – These are also tough for new businesses to land, as banks consider start-ups to be high-risk investments. Most banks will require collateral.
  • S. Small Business Administration – the SBA is a great resource for seeking small business loans and guidance through the process. Check out their website at sba.gov
  • Angel Investors – Private investors or investment groups that seek out potential opportunities. You can reach out to your local Small Business Development Center to help you find investment communities.
  • Friends and Family – Seeking funding from friends and family can be risky. However, with tact and discernment, it is possible to successfully recruit them as investors. Avoid temptation to “borrow” funding, even if you have every intention of paying them back. Be clear that investing in a startup may cost them money and don’t accept funding from anyone who can’t afford to lose it.
  1. Attract investors

            Prepare a detailed business plan to submit to potential investors. If you are reaching out to private investors, in addition to your business plan, prepare a compelling pitch to cast vision about your goal and get them excited about your business. If you are seeking a bank loan or reaching out to the SBA, a complete business plan or a summary memo will be required.

  1. Inspire confidence

            When you pitch your business plan, remember, it’s not just about getting investors on board to fund your business. You need to convince them that YOU are the right person to run your business. Investors need to have just as much confidence in your ability to lead, as they do in your business to succeed.

  1. Do the paperwork

            Seek assistance from professionals to review paperwork, contracts, and details. It is critical to make sure everything is properly signed, notarized, and in legal order before moving forward with an investor.

Never spend “promised” money. Even if an investor has committed to a specific amount, until the money can be physically accounted for, there is a risk for the deal to fall through. Unless the cash is in your hand or your bank account, it does not exist.

Conclusion

As you secure funds for your startup, it’s important to plan out your spending strategy and find ways to get the most out of your money. Virtual offices and shared office space is becoming a popular and cost-effective choice for business owners desiring flexibility and efficiency. As a startup, the less money and commitment you have to make to your first business location, the easier it will be to adapt to the needs of your growing business. For customizable office space and business service options, check out YourOffice. They partner with business owners to help them find the space they need, on the terms they want, for whatever duration suits them.

Staffed Flexible Offices

Many successful businesses have started as an idea on a cocktail napkin. Starting your own company is hard, but it’s not impossible. If you’re reading this, you probably have an idea for a business already. That’s step one. Congratulations! You are now on your way to becoming an entrepreneur. What….
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Many successful businesses have started as an idea on a cocktail napkin. Starting your own company is hard, but it’s not impossible. If you’re reading this, you probably have an idea for a business already. That’s step one. Congratulations! You are now on your way to becoming an entrepreneur. What comes next is follow-through. You need to take that idea and turn it into a functioning business.

Below are 6 simple steps (and by simple, I mean I am covering the bare minimum here) to help you get started.

1.Make a Plan.
Whether it’s on a napkin or an online document, get your plan in writing. (For fun, consider including doodles!) Your plan should project at least 3 years ahead and provide an outline for the route your company plans to take.

2.Location, Location, Location
This is one of the most important decisions you will make, so do the research and then do it again. Address and office space can make or break a business, and fighting against the obstacles of a poorly-chosen location is a headache you don’t need.

3.Show Me the Money
You may have a great idea for a business, but an idea is all it will ever be if you don’t have a way to finance it. Research loan programs that you qualify for and don’t underestimate the power of networking. Your potential investor could be the brother of your friend’s sister’s husband’s golfing buddy. Also, crowdsourcing sites like Kickstarter have been a successful vessel for many start-ups and personal projects to gain funding from individual supporters.

4.Be Legal
To avoid any surprise visits from the IRS or another company popping up with your business’ name, make sure you have completed the following 3 sub-steps:

Step 4a: Determine your business’ ownership structure-Sole Proprietorship, Partnership, Limited Liability Company, Corporation, Cooperative, or Nonprofit.

Step 4b: Register your business name with your state government.

Step 4c: Get the proper tax identification number from the IRS and register for your state and local taxes.

5.Yay, Permits
Depending on your type of business and state of operation, there are specific federal and state licenses and permits that you will need to obtain. Get the paperwork started as soon as possible and plan for delays.

6.Assemble Your Dream Team
If you plan to hire employees, you need to be well-versed and compliant in the federal and state regulations of your responsibilities as an employer. This process can be tedious, but if you just take it step by step, you can build your team and keep your sanity.

Use Your Resources.
The process of starting your own business can seem overwhelming, don’t be afraid to ask for help. Whether you are seeking financial support, legal advice, or just need someone to walk you through all the paperwork, there is assistance available. For example, visiting the U.S. Small Business Administration website is a great place to start. Or, if you are in the process of choosing a location for your business, a company like YourOffice can help by providing prestigious business addresses and executive office space. YourOffice is a great option because it offers the flexibility and customization that a growing business needs.

Virtual office space

The average American worker spends 45 hours a week at work. Whether you are working from home, in a shared office space, or at your own business, you probably spend most of your time during the week at your office. It’s where your clients get their first impression of your….
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The average American worker spends 45 hours a week at work. Whether you are working from home, in a shared office space, or at your own business, you probably spend most of your time during the week at your office.

It’s where your clients get their first impression of your business. It’s where your kids come to visit on “bring your kid to work day.” Your office is a big deal and it can have a major impact on your business production.

Below are 4 Feng Shui inspired elements that you can use to transform your office into a space of comfort, inspiration, and productivity.

1.Death to clutter

Create a proper location for everything so that you can clean and find things easily. Your desk should be an open and clean work space, not covered in papers, pens, and folders. The same goes for your office space, don’t let boxes stack up, or file cabinets overflow. A messy and cramped office can increase your stress level and cause distractions. It can also communicate disorganization and laziness to clients.

Keep the room tidy and arrange your furniture in a comfortable and convenient way. This will make it an efficient working environment for you and an inviting meeting space for your clients and associates.

2.Air and Light

 High quality air circulation and lighting will ensure a healthy office environment that can improve your concentration and stamina. Make sure your office lights are in good working condition. If the lighting seems too bright or too dim, explore alternative light sources.

Poor lighting can cause a headache and it’s hard to concentrate in a stuffy room. The more airy your office is, the more comfortable you will be while working.

3.Incorporate Nature

Inspiration and relaxation is often found in nature, so bring those elements into your work space. You can use the 5 Feng Shui elements to help choose decorations and furnishings that will improve the tone of your office:

  • wood- picture frames,
  • fire- light candles or burn incense
  • earth- incorporate potted plants, silk flowers, or nature inspired artwork
  • metal- display a Newton’s cradle desk toy or a stackable magnet sculpture
  • water- install a small fountain or aquarium

4.Color choice
Creating an inspiring and effective workspace takes a little effort. You want your office to be professional, but you also want it to look sharp. A client takes notice of an office that has a well designed color scheme and layout. You may not savvy yourself an interior decorator, but having an attractive office can actually attract more business.

Choose colors that complement each other and can be tied in with any artwork or colored furnishings that you want to include. Below are some of the most popular Feng Shui color choices for a professional office space.

    • Green
    • Lavender
    • Earth Tones – tan, gold, brown, burnt orange
    • Blue
    • White

Make the space your own

Your workspace can be professional and personal at the same time. Improving your office environment can boost your productivity level, employee morale, and customer satisfaction. Clients want to partner with a company that they can relate to. So, go ahead! Hang up that picture of your family dog that makes you smile. You just improved your office space and gave a client something they can relate to.

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Stress is inevitable when running a business. However, you don’t want to let it get out of control. The build up of anxiety can easily turn your business dream into a nightmare. Below are 4 strategies to help you manage stress as well as you manage your business. Stay focused….
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Stress is inevitable when running a business. However, you don’t want to let it get out of control. The build up of anxiety can easily turn your business dream into a nightmare.

Below are 4 strategies to help you manage stress as well as you manage your business.

  1. Stay focused on your vision.

When you have a clear understanding of goals, the workload won’t seem so overwhelming. Keep track of a master to do list and an immediate to do list. The master list is reserved for large-scale goals that will take time to reach. The immediate to do list is for high priority tasks that can be accomplished within the week. Use these lists to track your progress and experience the joy of watching your business move forward.

  1. Absence makes the heart grow fonder.

A startup takes hard work and sacrifice. But don’t lose sight of why you started this business in the first place. If all of your time and energy is invested in work, you will start to resent your business. To avoid becoming bitter and disillusioned, take time to enjoy life outside of work.

  1. Create a stress-free environment.

If your office is messy and uninspiring, stress will find you. Maybe your interior decorating skills aren’t your strong point, bring in a friend to help you declutter and revamp. Taking ownership of your office space will make you a better and much more relaxed business owner.

  1. Celebrate success.

It’s easy to get stuck stressing about one or two areas and forget about the big picture. Take time to remind yourself (and your team) about your company’s recent victories, even the small ones (we got a discount on toner! Yay!). Step back once and a while and contemplate on where your business has come from and where it’s going. Obstacles will come and go, don’t dwell on them. Count your blessings, they will usually outweigh your business stress.

If workplace stress is making it hard for you to love your business, it’s time to take action. Try out these 4 tips and see which strategies work best for you.