All posts by YourOffice

Business Running

A recent article, 8 Ways to Keep Your Homebased Business Running Smoothly by Sarah Pierce says that working from home offers flexibility, convenience and autonomy.  However, basic rules of running a successful business are usually overlooked when there’s no one to remind you. Here are five reminders to help you….
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A recent article, 8 Ways to Keep Your Homebased Business Running Smoothly by Sarah Pierce says that working from home offers flexibility, convenience and autonomy.  However, basic rules of running a successful business are usually overlooked when there’s no one to remind you.

Here are five reminders to help you stay on track.

  1. Organize your day.

Create a schedule as if you are working in an individual office space. Set aside certain hours for specific tasks each day so you have a start and finish time.  Try to complete everything by the end of the day. Don’t let members of the family distract you during your office (working) hours.

  1. Store your data on a cloud. 

Keep your data on a cloud so you can access it anywhere that has an internet connection. Remember, you don’t stay and work at home all day long every day.  There are times that you need to look for well designed meeting rooms for rent to have  successful sales presentations to potential clients.

  1. Reward yourself. 

You are your own boss, so it’s so important to set goals for yourself. Once you’ve attained a milestone, make time to reward yourself by doing something to motivate you further.  You can offer yourself a pay increase or take a vacation for a few days and get back refreshed.

  1. Be a Jack-of-all-trades.

As a business owner, you don’t have to be an expert to every task, but it’s essential that you have a basic knowledge of bookkeeping, tech support issues, etc. Otherwise it will be too costly to pay someone to do everything for you.

  1. Network.

Connect with people who also work from home to get the support you need and refer you to people who can help you expand your business.

Conclusion

Working from home is a launching pad for many business owners. When your business becomes so successful and you need to hire more staff, moving your office outside the home is necessary for more productivity and efficiency.  YourOffice has come alongside hundreds of business looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

How do you run your homebased business smoothly?  Let’s hear your story.  Feel free to see us also on Facebook and Twitter.

Business Operations

A recent article, 6 Ways to Improve Business Operations by Mike Kappel says that improving your business operations regularly is essential to help your business run more smoothly and efficiently.   Here are ways to improve your business operations. See if your business processes are up-to-date.  Staying up-to-date with developments relevant….
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A recent article, 6 Ways to Improve Business Operations by Mike Kappel says that improving your business operations regularly is essential to help your business run more smoothly and efficiently.  

Here are ways to improve your business operations.

  1. See if your business processes are up-to-date.  Staying up-to-date with developments relevant to your business helps you find best practices. Of course, some processes will stay unchanged because they make your business unique; nevertheless letting go of obsolete practices will open the door for business process improvement. Book a meeting room and discuss with your team new tools, methods, and techniques that will help improve productivity.

  2. Resolve small issues more quickly.  These minor problems can escalate if not deal accordingly.  Brainstorm solutions for these problems, and implement the ones you believe will work best. Seek advice from experts and colleagues in your industry to know how they handle similar problems.

  3. Set measurable goals. Identify your goals and create actionable steps to accomplish goals and gauge how well you implement the plan.  Use a standard system to evaluate how your business is doing. Use historical data in making smart decisions for your business operations.  

  4. Involve your employees. Ask your staff in team office space where improvements can be made. Ensure your team knows their opinions matter and you are open to suggestions. Getting your employees involved fosters loyalty and trust.

  5. Take a step back to review your business plan and processes.  Reflect on the success of your operating efforts; determine which processes work and which need modification or revision. Continue to try new practices to propel your business forward.

Conclusion

There is always room for improvement, whether you run a startup or an established business.  These tips will help you stay afloat and thrive in the business world. Looking for workplace solutions for your team in Philadelphia for more convenience?  YourOffice Philadelphia offers you a wide choice of office and workspace solutions: small office space Philadelphia, executive suites Philadelphia and meeting space Philadelphia. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

Any other tips to improve your business operations?  Feel free to share your thoughts.  We’d also be glad to see you on Twitter and Facebook.

Negative Thoughts

A recent article, The 5 Deadly Sins That Will Kill Your Business or Career  by Lauren Goldstein says that today’s technology provides us immediate access to just about everything and even to follow  other people’s lives that can give us negative thoughts and feeling left behind in, well, everything . Here are negative thoughts that….
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A recent article, The 5 Deadly Sins That Will Kill Your Business or Career  by Lauren Goldstein says that today’s technology provides us immediate access to just about everything and even to follow  other people’s lives that can give us negative thoughts and feeling left behind in, well, everything .

Here are negative thoughts that can destroy you and your career if you don’t handle them properly.

  1. Self-pity

Self-pity will eventually defeat you. People who have self-pity think that nothing is going to change or help them from their adversities. If you have self-pity and believe that every day is another day to lose the fight then it will overcome you.  You will lose your passion and vision to expand your career in individual office space Orlando.

Practice gratefulness and connect with your family and friends to help you combat this devastating emotion.

  1. Boredom

Boredom can lead to disengagement.  However, you can change and improve your circumstances when boredom or discontentment strikes.  For example, if you feel lonely and bored in your home office in Orlando, you can look for one of the best coworking spaces Orlando to meet other freelancers and make new friends.

  1. Comparison

Comparison can rob your self-worth, joy, strength, your motivation, and what makes you a unique individual.  It breeds envy and resentment that can tear down harmony and collaboration in your workplace in virtual office space Orlando.

To prevent from comparing yourself with others, use social media as a tool to build connections and relationships for your career growth and business expansion.

Conclusion

Negative thoughts are inevitable, but don’t let them take control! Instead, use technology to your advantage.  Today’s technology paves the way to various workspace solutions to perfectly suit your business needs, and your office design has great impact on your efficiency and productivity.  YourOffice has come alongside hundreds of business looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

Any other thoughts on this subject matter? Let’s see your thoughts and comments below.  You can also see us on Facebook and Twitter

Office Relocation

A recent article, Office Relocation? 6 Tips to Reduce Office Moving Stress by Brian Hughes says that poorly managed office relocation whether it’s just across the street or the other side of the city can adversely affect business operations—employees, customers and clients alike.  Here are three hacks to have office relocation without interrupting business….
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A recent article, Office Relocation? 6 Tips to Reduce Office Moving Stress by Brian Hughes says that poorly managed office relocation whether it’s just across the street or the other side of the city can adversely affect business operations—employees, customers and clients alike. 

Here are three hacks to have office relocation without interrupting business operations.

  1. Start the Planning Process Earlier

Create a clear and solid plan at least three months to determine what needs to be transferred in a new office space, decide what should be discarded and donated. Also, notify and engage employees in your plans so they can handle workflow properly and support you in the transfer. Advanced planning will help you avoid unnecessary hiccups.

  1. Plan for coverage during the transfer.

If you are transferring from Agile Office Space South Park to Flexible Office Space Ballantyne, it’s unwise to stop the operation during the relocation period. Perhaps you can close your doors for one business day and one weekend. However, you can assign one employee as the emergency client contact or you can also hire a virtual receptionist to answer calls “live” in your company’s name to ensure that client support is not interrupted.

  1. Transfer the non-essentials first.

Identify and sort the essentials and nonessentials, and move first the non essentials to your new office space Ballantyne to reduce downtime. Equipment that is necessary for daily operations should stay in place until the day you move. Carefully label all boxes and containers for easy and seamless unpacking.

Conclusion

These simple hacks will help you run your business as usual while relocating your office.  Looking for workspace solutions for your business expansion?  YourOffice has come alongside hundreds of business looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

Any other tips for smooth office relocation? Let’s see your comments below.  Feel free to visit us also on Google Plus and Twitter.

Toxic Company

A recent article, 3 Telltale Signs of Toxic Company Culture – and What to Do About It by Caitlin Zucal says that a strong and healthy company culture starts at the top. Hence, business leaders must be aware of flagging signs and take precautionary measures to ensure company culture is secured. Here are three….
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A recent article, 3 Telltale Signs of Toxic Company Culture – and What to Do About It by Caitlin Zucal says that a strong and healthy company culture starts at the top. Hence, business leaders must be aware of flagging signs and take precautionary measures to ensure company culture is secured.

Here are three manifestations of an unhealthy company culture and what to do about it.

  1. Everyone looks out for themselves instead of teamwork.

The major cause of weak company culture and puts your business at stake is knowledge hoarding– a condition that definitely makes innovation and expansion unattainable.

Encourage employees to share new ideas with leadership. Look for meeting rooms for rent and brainstorm with your employees and create team building activities to promote collaboration and teamwork. You can also use buddy system to achieve better efficiency and productivity at the same time building rapport among employees.

  1. Unhappy employees.

Employees that are not happy are disengaged and always complaining. These people are burdensome, they don’t just lack energy – they drain energy from others as well.  Their negative attitudes result in a contagious deviation from a company’s mission and vision—they push away even the most dedicated employees.

Conduct one-on-ones at least twice a month to appraise and evaluate employee morale and to prevent problems from escalating.

  1. Confused and disoriented employees.

Lack of communication results to misunderstanding despite announcements and meetings and can result in mistrust, uncertainty, and unnecessary pressure among employees. Employees are uninformed of what is really happening in the entire organization. 

Promote an open door policy that allows employees to share ideas, build relationships, and feel that their ideas and feedback matter.

Conclusion

Your workspace is also an important feature of a healthy company culture where employees are encouraged  to report to work every day. YourOffice is looking forward to being a part of your great company culture. YourOffice offers you a wide choice of office and workspace solutions: flexible office space, team office space and virtual office packages. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you keep your company culture strong and healthy? Let’s see your comments below.  Feel free to visit us also on Google Plus and Twitter.

Start a Business

A recent article, Mistakes to Avoid When Starting a Family Business by Valerie Rind says that if you are considering starting a family business, be careful.  It might affect both your professional success and personal relationships. Here are tips to help you succeed both in your business and personal relationships. 1. Seek advice from….
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A recent article, Mistakes to Avoid When Starting a Family Business by Valerie Rind says that if you are considering starting a family business, be careful.  It might affect both your professional success and personal relationships.

Here are tips to help you succeed both in your business and personal relationships.

1. Seek advice from an accountant or a lawyer.

Before you launch your family business in a commercial office space, seek advice from an accountant or a lawyer to determine the best structure for your business whether LLC, corporation or other business entity.   Legal entity that’s separate from you and other family members involved in the business will protect you from losing your personal assets.

2. Create separate business accounts.

Once you’ve decided and chose the best structure for your family business, you need to set up business banking accounts that are separate from employees’ personal accounts. You can hire a freelance accountant from a virtual office space to help you with recording and tracking your revenues and expenditures for tax purposes.

3. Set clear roles and responsibilities.

It’s very significant to ensure that all of your business processes are covered and there is no overlapping of roles, so each individual should have specific assigned duties and tasks to ensure that everyone is committed to their responsibilities.

4. Formulate an exit plan.

A family member might decide to leave the business eventually, hence a written exit plan helps prevent future arguments and establishes a solid plan for succession.  You can book a meeting room to conduct a sit-down meeting with the involved family members and get a lawyer to help you formulate this plan.

Conclusion

Considering these tips will help you launch a successful family business while protecting your wonderful personal relationships. Looking for workspace solutions to help you start your family business in Philadelphia?  YourOffice Philadelphia offers you a wide choice of office and workspace solutions: small office space Philadelphia, executive suites Philadelphia and meeting space Philadelphia. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

Are you ready to launch your family business?  We’d love to hear your thoughts. Please visit us also on Twitter and Facebook.

Remote Team

A recent article, 5 Ways to Ensure Remote Employees Feel Part of the Team by Jon Elvekrog says that it can be a morale damper if your remote team feels unappreciated or left behind on significant events, conversations and culture building activities just because they are not physically present. Here….
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A recent article, 5 Ways to Ensure Remote Employees Feel Part of the Team by Jon Elvekrog says that it can be a morale damper if your remote team feels unappreciated or left behind on significant events, conversations and culture building activities just because they are not physically present.

Here are four tips to show you value each and every employee — regardless of where they work.

1. Promote social interaction. 

Let your team member work out of a coworking space if it’s possible. However, if a co-working setup isn’t available, encourage your team members to get out of their home office from time to time by sending them a gift card to a local coffee shop.

2. Build strong communication.

Provide your remote team the essential tools like Skype, Slack and Asana to ensure they feel connected and help everyone get updated on a project. Hold your team responsible to themselves and to each other, and look for ways to promote collaboration and communication across plug and play offices.

3. Schedule regular visits. 

Allow your remote team to come to head office at least once a year to join company meetings/events and team-building activities as well. Make their visit worthwhile and at the same time enjoyable.  

4. Foster local involvement.

Find creative ways for your remote team to become involved in local conferences and industry events as a representative of your company.  This will make your team member feel valued and at the same time promote your business among the broader community.

Conclusion

These simple tips will help you create a strong company culture that goes beyond physical location. If you are looking for workspace solutions for your remote team, YourOffice offers you a wide choice of office and workspace solutions: virtual office space, meeting room access, and coworking office space. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you motivate and encourage your remote team?  Let’s see your comments below.  You can also visit us on Facebook and Twitter.

Office Reminders

A recent article, 15 office rules no one tells you by Sophie Hirsh believes that the office is a home away from home where we work together eight hours or more every day. Nevertheless, there are simple rules/reminders that we should not ignore to maintain decency and harmony in the workplace. Let’s discuss them….
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A recent article, 15 office rules no one tells you by Sophie Hirsh believes that the office is a home away from home where we work together eight hours or more every day. Nevertheless, there are simple rules/reminders that we should not ignore to maintain decency and harmony in the workplace.

Let’s discuss them briefly.

  1. Treat your desk like your own home and keep it organized, decorate it just like a small office space Denver. Have fun with it, but keep it professional!
  2.  Restart/reboot your computer before you call for a technical support. Don’t panic.
  3.  Give a smile or say hi or hello every time you pass someone in the lobby.
  4. Allow your teammates in team office Space Denver feel that you care about them; give them short kind notes or simple treats.  Caring and sharing is the key to building relationships.
  5. Wash your plate after eating, otherwise just use disposal one.
  6. Wait until the end of the meeting before you ask questions.
  7. Stop burping aloud at your desk, it may irritate and distract your coworkers, keep your poise. 
  8. Refrain from walking around the office barefooted, it’s very awkward.
  9. Let not your coworker wait for so long when you’re both in the restroom, be sensitive.
  10. Don’t reheat fish in the microwave, otherwise you will make the whole office space stinky, be considerate.
  11. Don’t give a high-five to your manager unless your manager initiates a high-five, be courteous.
  12. Don’t discuss/chat with your colleague in front of the water dispenser so other people can fill their cups too, be kind.

Conclusion 

These simple reminders seem funny, but have great impact in the workplace. Looking for better workspace solutions for more efficiency and productivity?YourOffice has come alongside hundreds of business looking for everything from staffed flexible offices to agile office space. We know your business is unique, and your office space shouldn’t be any different. Let us match the perfect space or service to fit your business needs.

Any other rules or reminders to keep harmony and decency in the workplace? Feel free to share your thoughts. Visit us also on Google Plus and Twitter.

Virtual Assistant

A recent article, 6 Mistakes Smart People Make When Hiring a Virtual Assistant by Matthew Turner says that in today’s online driven world, building a virtual team or hiring a virtual assistant is made possible. Here are tips to consider when hiring a virtual assistant to help run your business….
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A recent article, 6 Mistakes Smart People Make When Hiring a Virtual Assistant by Matthew Turner says that in today’s online driven world, building a virtual team or hiring a virtual assistant is made possible.

Here are tips to consider when hiring a virtual assistant to help run your business easier.

1. Identify the tasks to be outsourced.

  • Tasks you don’t want to do every day.
  • Tasks you can’t do yourself.
  • Tasks you shouldn’t be doing.

This defines what your virtual team should work on, and allows you to effectively manage it. For instance, a virtual receptionist can answer calls “live” in your business name.  

2. Ask for regular update.

Communication is essential for all entrepreneurs, most especially when you work with people in diverse places and different coworking spaces. You have to monitor what your team is doing, but not to the extent that you micromanage them. A daily update is beneficial to both sides.

3. Share your vision with your VA.

Allowing your virtual assistant or team to see the big picture of your business will help them see “why they do what they do”. “It also gives them ownership over their role, as they know what you are trying to achieve as a team.”

4. Let them feel valued.

Make an experience that leaves them feeling valued and part of a “real” team not a virtual one. Provide them essential tools to ensure they stay connected or book a meeting room at least once a month to conduct a virtual meeting with them.

5. Give them only the access they need.

You should not allow your virtual assistant to have full access to every part of your business. “Make sure you understand what you’ll give your virtual assistant access to and what you should give them access to.”

Conclusion

These tips will help you save time and money when hiring or building a virtual assistant/team. YourOffice offers you a wide choice of office and workspace solutions: virtual office space, meeting room access, and coworking office space. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

How do you benefit from a virtual assistant/team? Feel free to share your thoughts. You can also visit us on Google Plus and Twitter.

Starting Your Business

A recent article, 5 Mindset Changes You Must Make When Going From Employee to Entrepreneur by Sujan Patel says that many people desire to quit their jobs and start their own business. Nevertheless, being an entrepreneur is distinct from being an employee, and the way you see it may be completely….
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A recent article, 5 Mindset Changes You Must Make When Going From Employee to Entrepreneur by Sujan Patel says that many people desire to quit their jobs and start their own business. Nevertheless, being an entrepreneur is distinct from being an employee, and the way you see it may be completely wrong.

Here are important things to consider before quitting your job and starting your own business in a commercial office space.

1. You must have a clear vision for your company.

What is your vision? What’s your plan?  You should be able to see the big picture as well as the necessary steps to attain your goals. You can’t allow challenges and difficulties get in the way of your dream.

2. You need to open your mind to new possibilities.

You’re no longer bound by corporate life once you quit your job in a team office space. That means you need to train your mind to think outside the box. You need to be creative and distinctive to be a successful entrepreneur.

3. Your success is now completely dependent on the work that you do.

You can no longer depend on a salary or benefits. You need to stay positive, organized and focused; you need to be comfortable with hard work and long hours. If your business isn’t successful, you won’t make any money.

4. You need to wear many different hats.

As an entrepreneur, every job is your job now— you can’t say “That’s not my job.” You need to constantly learn new skills and work hard to ensure everything in your business runs smoothly.   That may mean doing tasks you aren’t used to doing aside from leading your company.

Conclusion

Aside from having a plan in place and getting your finances in order, the things discussed above will help you decide to launch your own business.  Looking for an office space in Philadelphia? YourOffice Philadelphia offers you a wide choice of office and workspace solutions: small office space Philadelphia, executive suites Philadelphia and meeting space Philadelphia. You’ll have access to a complete array of office support and concierge services as well as state-of-the-art business technology.

Any other things to consider when shifting from a regular job to entrepreneurship? Feel free to share your comments.  You can also see us on Twitter and Facebook.