A recent article, 5 ways to Make Meetings More Productive by Laura Stack says that holding a business meeting can hinder our productivity because it consumes our most valuable time, nevertheless it is an effective tool for exchanging ideas and knowledge at the same time building relationships with others.
Here are some ways to make your business meeting time efficient and productive.
1. Determine if the meeting is really necessary.
Don’t schedule a full meeting in meeting space Lake Mary if you can discuss the issue or subject matter via emails or a conference call.
2. Start on time.
Start on time and don’t start over just because some attendees arrive late. Latecomers can check the things you’ve already discussed from a colleague.
3. Use a facilitator to direct the meeting.
Their roles should include the following.
- Keep the discussion on topic.
- Acknowledge speakers
- Solicit opinions from quieter or more timid attendees.
- Keep a few people from dominating the meeting.
- End the meeting on time.
4. Restrict the number of attendees.
Invite only those people whose participation/presence is extremely significant. Send a copy of the minutes to those who are not invited if they need to have a general idea of what happened.
These tips will help you conduct an effective and efficient meeting. If you need a space where you can hold your meeting with convenience and complete amenities, YourOffice is a leader in providing the most prestigious fully serviced office space and meeting space for any size business. Convenient, hassle free, and move in ready- our offices, meeting rooms, and conference rooms are designed to meet your business’ every need.